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City Of Virginia |
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The regular meeting of the Virginia City Council was called to order at 7:30 pm by Mayor Sudbrink. Roll wall called and all aldermen were in attendance. The minutes of the September meeting were reviewed. Kilby noted that in his comments reference to the Park District should be amended to Jennie Marr Dunaway Park, as the park is not truly a district. The correction was noted and on a motion by Kilby and a second by Danenberger, the minutes with the correction were approved unanimously. The treasurer presented his monthly written report and told the council there was nothing remarkable in the city’s finances. He also presented the annual treasurer’s report which has also been published in the local paper. Velten also gave the following transfer of funds: General Fund to Police Fund $12,600; Water Fund to Water Sp.Cap Impr. Fund $14,561.23; MRTF to General Fund $14,000; and MRTF to Police Fund $400. Allen moved and Danenberger seconded that the transfers be approved. Motion carried unanimously. The monthly bills were presented. Kilby moved and Allen seconded that the bills be paid as presented. Motion carried unanimously. Guests were called upon to speak. Stan Fraler (sp) representing the Alexis Fire Equipment Co. was in attendance to address any questions the council might have on the new fire truck. Carolyn Defenbaugh inquired as to when city wide clean up would be held. Randy McClure stated it would be the first week of November. Pastor Joey Phillips then addressed the council regarding his zoning issue with his church’s sign located near the intersection of Rts. 78 and 125. The state has asked the church to relocate the sign from it’s right of way and they have secured a location across the street on the Anderson property. However, current zoning does not allow for off premises signs and the zoning board has refused to allow the placement of the sign. Pastor Phillips came to the full council to request a variance in the ordinance or some allowance that would allow him to move the sign to Anderson’s property. Mike Finn and Luke Thomas had discussed the situation and Luke has reviewed the current ordinance and agrees with Finn’s interpretation of the current ordinance. After a rather lengthy discussion, Luke asked Pastor Phillips for a copy of his written appeal to review. He will make a recommendation at the November meeting. Monthly reports were then heard. Public Works (McClure): Brush and limbs were picked up around town, and the town was cleaned up in general in preparation for the city wide yard sales; sink holes (2) have been repaired; and city wide cleanup will be the first week of November, with citizens to put out their items the last week of October. Police Chief (Osmer): Responded to 7 civil disturbance calls, made 3 traffic arrests, 1 criminal arrest, handled 2 accidents, wrote 1 letter on an abandoned vehicle and 3 letters on tall weeds. Fire Chief (Cox): No report (not in attendance)
The following reports were then heard. Zoning Board (Finn): Issued permits to: Bill Scott for a house addition, Jim Webster for a new dwelling, Joe Edwards for a fence, and Krohe’s for a garage. Denied a demolition permit for a mobile home. Wrote a letter to Pat Noltensmeier regarding her garage removal. Park Board( Edwards): The park board met and addressed the skate board issue. The board voted against allowing skate boards at the park. They are also looking into purchasing a new sign with memorial donations. Library Board (Allen): no report Economic Development Board : No report Cemetery Board (Petefish): No report.
Attorney’s Report (Thomas): No report.
Aldermanic Reports: Petefish: Inquired of McClure about the sidewalk replacement on Main St. and why this particular stretch of sidewalk was replaced when others have made requests quite some time ago and are still waiting for sidewalks. McClure said he does replacement of the most damaged walks first. Bell: No report Edwards: No report Allen: Reported she had a call about a loose drain grate on the Cass St that has been pulled out by children. Danenberger: No report Kilby: 1. Asked Thomas about the new senate bill which just passed regarding abandoned property. 2. Foreign fire checks –money to go to? 3. New doors for the front entrance at city hall are on their way. 4. Inquired as to whether a charge can be made for the fire dept. responding to a car accident. The answer was no. 5. Inquired on the progress of the ordinance books. Luke and Randy have reviewed and completed their portion. 6. Inquired about the source of payment on the bonds for the water project. The payment is about $83,000 per year, according to Velten, and the payments are being made from current revenue. City Clerk: No report Mayor’s Comments: Read a notice on the Mason’s blood drive on 10/25/08.
Under unfinished business:
Under new business: A. Tall grass/weed ordinance first reading. Allen moved and Petefish seconded that the first reading of the proposed ordinance be approved. Motion approved unanimously. B. IMRF cost study. Velten addressed the council members regarding the recent meeting with IMRF representatives. Kilby voiced concerns that it is too costly for the city and that once the city is a participant in the program, they are not allowed to withdraw. He is concerned about the cost to taxpayers. Velten addressed those concerns by indicating the need for a cost study to determine the projected cost to the city for participation, and that joining the IMRF does not necessarily mean that a tax would have to levied to finance it. After a great deal of discussion, Allen moved and Edwards seconded that a cost study be conducted at a cost of $500 to determine what the city’s approximate cost of participation in IMRF would be. The motion carried with the following vote: Kilby, Danenberger and Petefish voting no; Bell, Edwards and Allen voting yes; and the mayor casting the tie breaking yes vote.
The meeting was adjourned into executive session at 8:25 p.m. on a voice vote to discuss possible litigation.
The meeting was called back into open session at 9:00 p.m. Roll was called with all aldermen in attendance. Meeting adjourned at 9:03 p.m. with no action taken.
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City of Virginia |
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The regular monthly meeting of the Virginia City Council was called to order at 7:30 p.m. by Mayor Steve Sudbrink. There was a change in the agenda. Strike B. under New Business. and change C. to Ordinances Authorizing City to Purchase and to Borrow money for 2008 Fire Truck Chassis. Roll was called with all aldermen present, except Carol Allen. The minutes of the August meeting were presented. Danenberger moved and Kilby seconded that they be approved as presented and the motion passed unanimously. The treasurer’s report was presented. Velten reported that the city is on track with both income and expenses. He gave the alderman a copy of the city audit. Copies of all the audit reports are on file at the City Hall and at the library. There is a meeting scheduled with IMRF on Tuesday, September 23rd at 5:00PM. Velten is working on the Annual Treasurer’s Report that is to be taken to the Cass Co. Clerk’s office. The following transfer of funds were presented by the treasurer: $800 from General Fund to Band Fund, $2,300 from General Fund to Police Fund, $13,398.44 from Water Fund to Water Spec. Capital Improvement, $16,000 Water Capital Improvement Fund to 2005 Project Fund, $3,000 from Municipal Retail Tax Fund to Police Fund and $6,500 from Municipal Retail Tax Fund to General Fund, Bell moved and Petefish seconded that the transfers be approved. Motion carried unanimously. Monthly bills were presented for payment. Danenberger moved and Bell seconded that the bills be paid as presented. Motion carried unanimously. No guests were present.
Public Works. (McClure) The city crew has been mowing and patching and cleaned up 2 private properties on Cass and Job streets. Randy talked with the engineers about the Cass St. project and they dropped their rate $5,000 by figuring it by the hourly rate. It’s not to exceed $15,000. He also talked with the engineers about the dam inspection report.
Police Chief. (Osmer) City police department responded to 4 civil disturbance calls, 4 traffic arrests, 3 criminal arrests, issued 1 ordinance violation arrest : 2 letters for tall grass and 1 letter for garbage. 3 hours court duty. Fire Chief: (Cox) No report. Not in attendance.
Board reports: Zoning Board (Finn) 2 permits residential garages 1 permit add on enclosed garage 1 permit open front porch 1 permit antennae and control box to existing tower Zoning board meeting September 25, 2008 about sign at intersection, Rte 125 and Rte 78. Park Board: Meeting scheduled 9/17
Library Board. No report
Economic Development Board. No report
Cemetery Board: (Petefish) Nothing to report.
Attorney’s Report: (Thomas) Not present
Alderman reports:
Petefish: No report
Bell: No report
Edwards: No report.
Allen: Absent
Danenberger: Would like to have people with tall grass to get a letter for the first violation, thereafter, if grass is not mowed give them a citation plus cost of cleanup each time the grass needs mowed.
Kilby: 1.Reported on bid for door from C & H Builders. Dark bronze door would cost $2,935 with 1” clear glass. After discussion on the door it was decided to go with 1” glass instead of ¼” glass. The door will come from Bacon & Van Buskirk. Labor would be $620. $200 for jam extension, etc. Bell made motion to accept the bid for the door and Danenberger seconded lt. Motion carried unanimously. 2. Asked about the bid on tearing down the property on S. Front St. 3. Had someone ask about cleaning up a property on N. Morgan. He referred them to alderman in that ward. 4. He wants the park to be called Virginia Park System not Virginia Park District, it is not a taxing body. (correction Jennie Marr Dunaway Memorial Park)
City Clerk’s Report. absent.
Mayor’s Report: Gave an update on IEPA meeting. Answered all their questions. Things seemed to be coming together. He will keep everyone updated and if there are any questions, just ask. Kristi Edwards was appointed to Zoning Board to replace John Dean. Board approved. He asked if council members could let Steve or Bev know if they are going to be absent from meeting. Kilby would like the Mayor to notify him when he’s going to be out of town. The Mayor questioned the fireman about flag flying over the firehouse.
Unfinished Business: A. 2nd Reading Ordinance Amending Sections 10-4-4 and 10-4-6 of the VirginiaCity Code (Dangerous Dog Ordinance) Petefish moved and Danenberger seconded. Motion carried unanimously. B. 1st Reading Ordinance Creating Handicap Parking Spaces after discussion Bell moved and Kilby seconded the motion. Pass unanimously.
New Business: A. Supplemental Appropriation Ordinance of the City of Virginia, IL for the Fiscal Year commencing on the 1st Day of May, 2008 ending on the 30th Day of April, 2009 Danenberger moved and Petefish seconded. Passed unanimously. With correction to $2,000.00 in bottom of second paragragh. B. Struck from agenda - Review of bid Received for Fire Truck Purchase C. Ordinance Authorizing the City of Virginia, IL to Purchase a New Fire Truck with a 2008 Chassis Danenberger moved and Bell seconded. Passed unanimously. Ordinance Authorizing the City of Virginia, IL to Borrow Funds from Petefish, Skiles & Co. Bank for the Purpose of Purchasing a Fire Truck. Bell moved and Kilby seconded. Passed unanimously. Ajourned: Bell moved for adjournment and Danenberger seconded. Pass unanimously.
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City of Virginia |
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The regular monthly meeting of the Virginia City Council was called to order at 7:30 p.m. by Mayor Steve Sudbrink. Roll was called with aldermen Petefish, Edwards and Danenberger answering present. Aldermen Allen, Bell and Kilby were not in attendance.
Due to the lack of a quorum, the meeting was rescheduled for Thursday, September 11 at 7:30 p.m. and Sudbrink adjourned the meeting promptly.
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Minutes of all months viewable at City Hall |
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