Regular
Meeting – November 6, 2006
The regular meeting of the Easton
Board of Directors was held November 6, 2006 in the Town Hall and called to
order at 7:08 p.m. Those in attendance were President Jerry Lynn, Trustees: Dona Hudgins, Suzanne Lowers, Tom Lowers,
Absent: Charlene Fangmeier
Public: Jim Kluckman and Ron Genthe
Minutes of the regular meeting held October 2, 2006 were read. Motion made to approve minutes. Tom made a motion to approve the minutes. Lisa seconded the motion. The motion carried with a voice vote of all ayes. All bills were given to the Trustees for review and approval. Suzanne motioned to approve all bills as presented and to pay the annual IMLRMA contribution/insurance early to be eligible for a 2% discount. Dona seconded the motion. Voice vote taken as follows: Dona-yes, Greg-yes, Suzanne-yes, and Lisa-yes. Motion carried with all ayes.
Street Department: Reviewed the 2006 Motor Fuel Maintenance Budget Resolution. Tom motioned to approve said resolution as presented. Motion seconded by Suzanne. Motion carried with all ayes.
Water/Sewer Department: Bob still review UPS relay device for the water tower. Discussion is tabled until Bob has talked to Ted Labelle with CMT on the expenses and requirements for engineer specifications. Bob reported the he had to shut off service to 2 homes this month.
Police Department: As stated in report. Owner of 2 vehicles without a current license plate/sticker was issued a warning, was allowed 40 days to comply. Owner did not comply and a ticket was issued. Owner has requested a trial.
Animal Report: None.
Treasurer’s Report: Dona motioned to approve the Treasurer’s report and was seconded by Suzanne. It carried with all ayes.
Old Business:
A.
Issue to be tabled until February 2007. Will contact B & W Tree Service to remove
3 trees behind existing garage.
B.
Believe Mike Pedigo has
completed the survey for the Old Mill lot.
Once survey is received Jerry will contact Max Swanson to appraise said
lot. Approximate appraisal cost is
$250.00.
C.
Discussed purchase of a new and faster copy. Lisa motioned to approve the purchase of a
Dell copier/fax/scanner machine for approximately $350.00 with the cost to be
divided between the Village’s General Fund, Water Fund and the Township. Greg seconded the motion. Voice vote taken as follows: Dona – yes, Lisa-yes, Tom-yes, Greg-y and
Suzanne-y. Motion carried with all ayes.
New Business:
A.
Discussed adding
old style lighted lamp posts in the downtown area (similar to
Comments/Suggestions:
None.
Motion made at 8:15p.m. to adjourn the meeting. Motion to approve made by Suzanne and seconded by Dona. Motion carried with all ayes. Meeting was adjourned.
The next regular monthly meeting is scheduled for December 4, 2006.
Cathy J. Nunn–Village Clerk
Regular
Meeting – October 2, 2006
The regular meeting of the Easton
Board of Directors was held October 2, 2006 in the Town Hall and called to
order at 7:05 p.m. Those in attendance were President Jerry Lynn, Trustees: Charlene Fangmeier,
Dona Hudgins, Suzanne Lowers, Tom Lowers,
Public: Jim Kluckman and Ron Genthe
Minutes of the regular meeting held September 11, 2006 were read. Motion made to approve minutes. Dona made a motion to approve the minutes. Greg seconded the motion. The motion carried with a voice vote of all ayes. All bills were given to the Trustees for review and approval. Suzanne motioned to approve all bills as presented. Lisa seconded the motion. Voice vote taken as follows: Charlene, Dona-yes, Greg-yes, Suzanne-yes, and Lisa-yes. Motion carried with all ayes.
Street Department: Received a complaint that someone was washing out concrete mix into the street. A notice will be published regarding restrictions for burning yard waste.
Water/Sewer Department: This was the first month for the new collection policy. Bob reported that all went very well. Did have one customer that had to be shut off. He is having trouble with the controls at the water tower when there is any lightening. Would like to add some type of relay that would call his cell phone when the water reaches a certain level. Stated that there would possibly be a one time fee of approximately $150.00. Charlene motioned to approve purchasing such a relay. Motion seconded by Greg. Motion carried with all ayes.
Police Department: As stated in report.
Animal Report: None.
Treasurer’s Report: Suzanne motioned to approve the Treasurer’s report and was seconded by Charlene. It carried with all ayes.
Old Business:
D.
Have not received any contact from Larry Graves of
E.
Mike Pedigo has the survey
partially done. Bob to ask Mike about
the completion of the survey.
New Business:
B.
The Village
currently has a lien on
C. The Township Board is willing to share the cost to purchase a new copier/fax machine. Greg has priced a laser HP copier/fax/scanner with document feed at an approximate cost of $300.00. He will check on additional models and prices.
Comments/Suggestions:
Suggested Halloween hours
are 6:00 – 8:00p.m. on October 31, 2006. Tom motioned to accept date and time of hours
suggested and to have published in the Banner Times. Charlene seconded the motion. Motion carried with all ayes.
Dona stated that the
Motion made at 8:07p.m. to adjourn the meeting. Motion to approve made by Tom and seconded by Suzanne. Motion carried with all ayes. Meeting was adjourned.
The next regular monthly meeting is scheduled for November 6, 2006.
Cathy J. Nunn–Village Clerk
Regular
Meeting – September 11, 2006
The regular meeting of the Easton
Board of Directors was held September 11, 2006 in the Town Hall and called to
order at 7:00 p.m. Those in attendance were President Jerry Lynn, Trustees: Dona Hudgins, Suzanne Lowers, Tom Lowers,
Absent: Charlene Fangmeier and Chief Bill Barnes
Public: Jim Kluckman
Minutes of the regular meeting held August 7, 2006 were read. Motion made to approve minutes. Greg made a motion to approve the minutes. Suzanne seconded the motion. The motion carried with a voice vote of all ayes. All bills were given to the Trustees for review and approval. Dona motioned to approve all bills as presented. Tom seconded the motion. Voice vote taken as follows: Dona-yes, Greg-yes, Tom-yes, Suzanne-yes, and Lisa-yes. Motion carried with all ayes.
Street Department: The streets have been patched with Tom’s assistance. The majority of curbs have been painted.
Water/Sewer Department: The hydrants have been oiled. Bob has ordered parts for a few hydrants that were extremely hard to open. Water bills had the new terms printed on them.
Police Department: As stated in report. Jerry informed the Trustees that Chief Barnes had been in the hospital for 5 days but is recuperating fine. Discussed the rash of recent break-ins.
Animal Report: None.
Treasurer’s Report: Tom motioned to approve the Treasurer’s report and was seconded by Suzanne. It carried with all ayes.
Old Business:
F.
Larry Graves of
G.
Suzanne motioned made to approve Ordinance No. 395 and 396. Voice vote taken as follows: Dona-yes, Lisa-y, Tom-y, Greg-y, and
Suzanne-y. Motion carried with all ayes.
H.
The Brownfield Redevelopment Grant Resolution for
Floyd’s Corner has been approved.
However, the Governor has reallocated grant funds which has caused a
delay in releasing funds for the approved grants. No word on when funding would be available.
I.
Mike Pedigo has begun
surveying the Floyd’s Corner and the Old Mill properties but it is not yet
complete.
New Business:
D. The Tax Levy Ordinance was presented and reviewed by Trustees. Dona motioned to approve the Tax Levy and Assessment of Taxes for Fiscal Year 5/1/06 - 4/30/07 Ordinance No. 397. Voice vote taken as follows: Dona – yes, Lisa – yes, Tom – yes, Greg – yes, and Suzanne – yes. Motion carried with all ayes.
Comments/Suggestions:
None.
Motion made at 8:00p.m. to adjourn the meeting. Motion to approve made by Dona and seconded by Suzanne. Motion carried with all ayes. Meeting was adjourned.
The next regular monthly meeting is scheduled for October 2, 2006.
Cathy J. Nunn–Village Clerk
Regular
Meeting – August 7, 2006
The regular meeting of the Easton
Board of Directors was held August 7, 2006 in the Town Hall and called to order
at 7:05 p.m. Those in attendance were President Jerry Lynn, Trustees: Suzanne Lowers, Tom Lowers,
Absent: Charlene Fangmeier, Dona Hudgins and Chief Bill Barnes
Public: None
Minutes of the regular meeting held July 10, 2006 were read. Motion made to approve minutes. Tom made a motion to approve the minutes. Lisa seconded the motion. The motion carried with a voice vote of all ayes. All bills were given to the Trustees for review and approval. Greg motioned to approve all bills as presented. Suzanne seconded the motion. Voice vote taken as follows: Greg-y, Tom-y, Suzanne-y, and Lisa-y. Motion carried with all ayes.
Street Department: Scraping yellow curb paint to repaint before winter. Bob has had help from one young adult who is a good worker and is completing his required community service time.
Water/Sewer Department: Currently using the spare pump, a new fluoride pump has been ordered. Have new ordinances, will discuss under Old Business Item C.
Police Department: As stated in reported. Discussed servicing of police car and chose
to have any future repairs done in
Animal Report: None.
Treasurer’s Report: Suzanne motioned to approve the Treasurer’s report and was seconded by Lisa. It carried with all ayes.
Old Business:
J.
Ron Lawver has agreed to
remove the old garage building, haul the debris to the landfill and place the
concrete behind the lagoon at a cost of $2,000.00. Need to verify that our insurance policy has
$1,000,000 in liability coverage.
Trustees reviewed the specs on the proposed new garage. Will contact Brian Shawgo
to assist with drawing up the specs for bidding. Once done will advertise for bids and also
contact Morton, Ragland, Wick and Cleary buildings for bids including finishing
the building with concrete. Will require
a 20% performance bond to be held until work is complete.
K.
Trustees agreed any issue with garbage cans would fall
under the Public Nuisance Ordinance.
L.
Have ordinances on the rate increase and shut off of
services and the increase of water/sewer hookup fees. Were reviewed and noted that these were
previously voted on, thus no vote taken.
New ordinances will be posted at the Town Hall, FS and the Community
Bank of
M.
Mike Charles of the I.E.P.A. has received verbal
approval of the Brownfield Redevelopment Grant Resolution for Floyd’s Corner and
is awaiting written approval to move forward with this project.
N.
The Floyd’s Corner and the Old Mill properties have not
yet been surveyed. Jerry will once again
contact Mike Pedigo to schedule a date for surveying
said properties.
New Business:
E.
Appropriations Ordinance was presented and reviewed by
Trustees. Lisa motioned to approve
Appropriations Ordinance No. 394 for the Fiscal Year May 1, 2006 through April
30, 2007 for the
F. Discussed the feasibility and costs of having the Village Attorney present at the monthly meetings. All felt that this may incur additional attorney expenses and chose to not have the Attorney present at said meetings.
G. Discussed having the Village Hall treated for insects. Have a bid from Terminex at a cost of $125 for initial spraying and $80 per quarter thereafter. Will also seek a bid from Harris Pest Control. In the meantime, will have a local party spray the outside perimeter to see if this will resolve the matter instead of hiring an outside service.
H. Tad Tucker has requested approval to have outside bands on Saturday and Sunday of Labor Day weekend. Intends to have 1 band on Saturday playing from 7:00-11:00p.m. and 2 bands on Sunday playing from 3:00-11:00p.m. Due to past experiences of bands not stopping play shortly after the cutoff time motion made to change play times to 6:30-10:30p.m. on Saturday and 2:30-10:30p.m. on Sunday. Tom made the motion to approve with Greg seconding the motion. Motion carried with all ayes.
Comments/Suggestions:
It was mentioned that the
demolition contractor is not willing to pay for the damages presented by the
Community Women’s Club due to the length of time that has passed since the
demolition was done.
Motion made at 8:47p.m. to adjourn the meeting. Motion to approve made by Tom and seconded by Lisa. Motion carried with all ayes. Meeting was adjourned.
The next regular monthly meeting is scheduled for September 11, 2006.
Cathy J. Nunn–Village Clerk
Regular
Meeting – July 10, 2006
The regular meeting of the Easton Board of Directors was held July 10, 2006 in the Town Hall and called to order at 7:05 p.m. Those in attendance were President Jerry Lynn, Trustees: Dona Hudgins, Suzanne Lowers, Tom Lowers, and Lisa Shawgo. Village employees present were, Bob Harris, Judy Miller and Cathy Nunn.
Absent: Charlene Fangmeier,
Public: Dean Bowman and Darlene Urish
Minutes of the regular meeting held June 5, 2006 were read. Motion made to approve minutes. Tom made a motion to approve the minutes. Lisa seconded the motion. The motion carried with a voice vote of all ayes. All bills were given to the Trustees for review and approval. Dona motioned to approve all bills as presented. Suzanne seconded the motion. Voice vote taken as follows: Dona-y, Tom-y, Suzanne-y, and Lisa-y. Motion carried with all ayes.
Street Department: Picked up limbs after the July 3rd storm.
Water/Sewer Department: Letter was sent to all residences. There was not any feedback except for one inquiry. Bob and Jerry are to meet with Blake Lindner to discuss the new ordinance.
Police Department: As stated in reported. All officers passed and qualified on the blood borne pathogen course. The car had to be towed again to Nikles to replace a bad coil.
Animal Report: Donald Osborn caught one cat. Trustees are in agreement to allow Donald to use his best judgment when to spray for mosquitoes.
Treasurer’s Report: Suzanne motioned to approve the Treasurer’s report and was seconded by Dona. It carried with all ayes.
Old Business:
O.
Trustees, Jerry and Bob agreed to meet at 9:00a.m. on July 15, 2006 to write up specifications for a new
garage.
P.
The issue of garbage can removal from the street after
it has been picked up was determined to be under an ordinance. Jerry will look into locating that ordinance.
Q.
Jerry received one inquiry regarding the letter and the
fee increases. It was not a complaint.
R.
Mike Charles called and stated that they had to make a
few changes to the Brownfield Redevelopment Grant Resolution for Floyd’s Corner
and the grant has now been approved.
S.
Ronnie Gunterman has an old
survey on a portion of Floyd’s corner (includes only the portion that the
elevator bought). Suzanne motioned to
have Mike Pedigo survey both Floyd’s Corner and the
Old Mill properties without any further voting as long as the cost is equal to
or less than $850 for each survey. Voice
vote taken as follows: Dona–y, Lisa-y,
Tom-y, Suzanne-y. Motion carried with
all ayes.
T.
A quote of $11,000 for a new radar controlled siren and
pole was presented to the Board. It was
determined that this expense falls under ESDA which becomes the responsibility
of the Fire Department thus is not an expense that is paid by the Village.
New Business:
I. The Community Club Women, represented by Darlene Urish, presented a bill in the amount of $105.72. The bill represents damages incurred by the demolition of Les’s Tavern last August. Jerry will contact the contractor, Ron Lawver, to determine if his insurance would cover this expense.
J. Appropriations Ordinance for the fiscal year May 1, 2006 thru April 30, 2007 was reviewed and adjusted accordingly. Voice vote taken on all adjustments made to said Ordinance is as follows: Dona-y, Lisa-y, Tom-y, and Suzanne-y. The Ordinance will be presented to Blake Lindner for review and finalization.
K. Determined that the number of animals allowed at one residence will fall under the Public Nuisance Ordinance.
Comments/Suggestions:
Jerry has reviewed the
insurance coverage provided by the Illinois Municipal League Risk Management
Insurance and found that the most significant change was a 7% increase to
police salaries.
Discussed
the recent matter of a resident placing another shed on their property that
already has several sheds on it. Several Trustees believed that there was an
ordinance that any parcel could not have more than 50% of the property covered
by such structures.
Motion made at 8:30p.m. to adjourn the meeting. Motion to approve made by Suzanne and seconded by Lisa. Motion carried with all ayes. Meeting was adjourned.
The next regular monthly meeting is scheduled for August 7, 2006.
Cathy J. Nunn–Village Clerk
Regular
Meeting – June 5, 2006
The regular meeting of the Easton
Board of Directors was held June 5, 2006 in the Town Hall and called to order
at 7:00 p.m. Those in attendance were President Jerry Lynn, Trustees: Charlene Fangmeier,
Suzanne Lowers, Tom Lowers,
Absent: Dona Hudgins
Public: None
Guest: Cindy Foote, Auditor with Zumbahlen, Eyth, Surratt & Foote, Ltd.
Guest speaker, Cindy Foote, provided a review of the results of the Village’s annual audit for the period of May 1, 2005 through April 30, 2006. It was noted that the General Fund has had a major reduction in the cash balance which is mainly due to all of the demolition costs incurred during the past fiscal year. The Water Fund, for the first time, had a positive change of $1,517.00. The Motor Fuel Tax Fund was depleted due to all of the street repairs and resurfacing.
Minutes of the regular meeting held May 1, 2006 were read. Motion made to approve minutes. Lisa made a motion to approve the minutes. Charlene seconded the motion. The motion carried with a voice vote of all ayes. All bills were given to the Trustees for review and approval. Suzanne motioned to approve all bills as presented. Greg seconded the motion. Voice vote taken as follows: Charlene-y, Tom-y, Suzanne-y, Greg-y and Lisa-y. Motion carried with all ayes.
Street Department: Bob has talked to Mike Pedigo to see if there is any Grant available for a Village garage. Mike did not know of any such Grants. Bob will check into further. Bob reported that the summer work was to be minor with the standard repairs and cleanup.
Water/Sewer Department: The drafted letter is to be rewritten to state if the 10th falls on the weekend the penalty rate will be effective beginning the next business day. The letter is to also state the re-connection fee has been increased to $50.00. The letter will be mailed with the July statements with an effective date of September 1, 2006.
Police Department: As stated in reported. Chief Barnes informed the Trustees of a pending juvenile issue and a health issue regarding excessive animals in residence and smell omitting from property.
Animal Report: Donald Osborn has caught 2 raccoons and 2 opossums.
Treasurer’s Report: Judy noted that the Motor Fuel Tax Fund is being charged a $5.00 fee from the bank due to the balance being less than the required $1,000 minimum. Charlene motioned to approve the Treasurer’s report and was seconded by Suzanne. It carried with all ayes.
Old Business:
U.
Garage has been tabled for time being.
V.
Garbage issues to be discussed after clean up day.
W.
Refer to information stated in ‘Water/Sewer
Department’.
X.
The Brownfield Redevelopment Grant Resolution for
Floyd’s Corner has been submitted. No
word as to any decision.
Y.
Survey of the Old Mill property has not been done. Jerry will contact for an approximate
completion date for the survey.
Z.
No information available on the replacement of the Fire
Department sirens.
New Business:
L. Have received the tax bills on the lots formerly owned by Dona Hudgins who deeded over the property to the Village on November 14, 2005. Due to the fact that Mrs. Hudgins graciously deeded the properties to the Village without receiving any monies for the lots, a motion was made to have the Village pay the tax bills without consideration of prorating them between Mrs. Hudgins and the Village. The first installment is due July 5, 2006. Lisa made the motion to approve payment of the property taxes for said lots to be made by the Village in 2 equal installments. Greg seconded the motion. Motion carried with all ayes.
M. Prevailing Wage Ordinance was presented to the Trustees for review. Tom motioned to accept Prevailing Wage Ordinance #393 as written. Lisa seconded the motion. Motion carried with all ayes.
N. Discussed
the use of the new electronic voting system at last election. Everyone agreed that the process was very
simple and easy to use.
O. Trustees to consider and discuss at next meeting an animal control ordinance that includes a maximum number of animals allowed per residence.
P. Bev Lynn is organizing a clean up of the Village Hall and grounds on Saturday, June 10th and is asking for any volunteers to assist with this project. Several members in attendance agreed to help.
Comments/Suggestions:
A letter was received from
a concerned citizen regarding a large amount of various unused materials and
debris that is littering the property located at
Motion made at 8:50.m. to adjourn the meeting. Motion to approve made by Suzanne and seconded by Greg. Motion carried with all ayes. Meeting was adjourned.
The next regular monthly meeting is scheduled for July 10, 2006.
Cathy J. Nunn–Village Clerk
Regular
Meeting – May 1, 2006
The regular meeting of the Easton
Board of Directors was held May 1, 2006 in the Town Hall and called to order at
7:07 p.m. Those in attendance were President Jerry Lynn, Trustees: Charlene Fangmeier,
Dona Hudgins, Suzanne Lowers, Tom Lowers,
Absent: Chief Bill Barnes
Public present was Ron Genthe
Minutes of the regular meeting held April 3, 2006 were read. Motion made to approve minutes. Suzanne made a motion to approve the minutes. Greg seconded the motion. The motion carried with a voice vote of all ayes. All bills were given to the Trustees for review and approval. Tom motioned to approve all bills as presented. Charlene seconded the motion. Voice vote taken as follows: Charlene-y, Dona-y, Tom-y, Suzanne-y, Greg-y and Lisa-y. Motion carried with all ayes.
Street Department: Bob has
been reviewing the Motor Fuel Tax Fund as to why the funds were depleted and caused
a negative balance. He found that in
last August that the maintenance fee for 2004 and 2005 was deducted. He was not aware of the 2004 fee not being
deducted in the prior fiscal year or would not have made the decision to seal
all of the streets in 2005. Bob is
meeting with Julie of the
Water/Sewer Department: Bob has redrafted the letter presented at the last Board meeting (copy attached) and will be mailing it to all water and sewer customer with the June billing statements. Discussed the new Ordinance. Increasing the tapping fee to $300 for both water and sewer hook-up, the deposit to $100 and reconnection fee to $50. Will also reword the dates and charges for delinquent payments. To add joint liability of premises language regarding renter and owners responsibility to pay. Jerry to find out if language for reimbursement of legal fees can be added. Tom motioned that the letter be mailed June 1, 2006 with the letter and new ordinance having an effective date of August 1, 2006. Motioned seconded by Lisa and carried with all ayes.
Suzanne motioned to have the summer rates begin with June 1, 2006 through August 31, 2006. Motion seconded by Charlene. Motion carried with all ayes.
Police Department: As stated in his reported.
Animal Report: Traps were set near Eva Clark’s home to catch reported large unknown animal in area.
Treasurer’s Report: Charlene motioned to approve the Treasurer’s report and was seconded by Suzanne. It carried with all ayes.
Old Business:
AA.
Garage has been tabled for time being.
BB.Garbage issues are tabled for the
time being.
CC.
Refer to information stated in ‘Water/Sewer Department’.
DD.
The Brownfield Redevelopment Grant Resolution for
Floyd’s Corner was reviewed. Charlene
motioned to approve said Resolution #392 Expressing Intent to Acquire and
Maintain a Site for Business Development as read to show Village’s intent to redevelop
area. Dona seconded the motion. Motion carried with all ayes.
EE. Greg
motioned to have Old Mill property surveyed and have an appraisal done. Suzanne seconded the motion. Motion carried with all ayes.
FF. Village
sirens are tabled until Fire Department has reviewed cost information.
New Business:
Q. Area Disposal has accepted June 17 as the annual clean-up date. Everett Thaller has been contracted to pickup appliances and metal on that same date. Area Disposal will begin picking up items shortly after daybreak and will have 2 trucks available. Dona motioned to accept these contractors and date. Lisa seconded the motion. Motion carried with all ayes.
R. Thirteen properties were located with high grass and excessive debris. Chief Barnes has approached property residents or owners regarding clean up. Two have since cut the grass and done some clean up. All future violators will be sent a letter of warning and if no action taken then be issued a ticket for Ordinance violation.
Comments/Suggestions:
A village resident has
asked to be allowed a permit to build a 30’ x 40’ garage on their personal
property for use by her son to operate a vehicle repair shop. Request was denied, such a building must be
built in a business zoned area not residential.
It was noted that activity
has been seen at T.T.’s Place after hours. It was confirmed that the doors must be
locked at 12:00a.m. with all patrons to be out by
12:30a.m. Tad will be notified of this
activity and asked to have the closing hours enforced.
Discussed
condition of the former residence of Priscilla Onken. A letter will
be issued to the owner regarding the need to improve property or have the home
torn down.
A designated handicap
parking space will be posted at the rear entrance to the Village Hall.
Jerry asked for
suggestions on hiring someone to clean the Village Hall twice a month. Sally Lowe was referred and will be asked if
interested in the job.
Motion made at 8:23 p.m. to adjourn the meeting. Motion to approve made by Dona and seconded by Suzanne. Motion carried with all ayes. Meeting was adjourned.
The next regular monthly meeting is scheduled for June 5, 2006.
Cathy J. Nunn–Village Clerk
Regular
Meeting – April 3, 2006
The regular meeting of the Easton
Board of Directors was held April 3, 2006 in the Town Hall and called to order
at 7:10 p.m. Those in attendance were President Jerry Lynn, Trustees: Charlene Fangmeier,
Dona Hudgins, Suzanne Lowers, Tom Lowers,
Public present were Jim Kluckman and Tad Tucker.
Minutes of the regular meeting held March 6, 2006 were read. Motion made to approve minutes. Tom made a motion to approve the minutes. Greg seconded the motion. The motion carried with a voice vote of all ayes. All bills were given to the Trustees for review and approval. In review of a mileage reimbursement request from Officer Marlo, Tom motioned that mileage for employees be reimbursed from the place of work (Village Hall) unless the distance is shorter from their home to the point of destination. Dona seconded the motion. Motion carried with all ayes. A motion was made to approve all bills presented including the IDOT bill and to only pay $73.50 of the IWIN bill. Voice vote taken as follows: Charlene-y, Dona-y, Tom-y, Suzanne-y, Greg-y and Lisa-y. Motion carried with all ayes.
Street Department: Bob and
Kenny Devore are working on cleaning
Water/Sewer Department: Everything is running smoothly.
Police Department: Chief Barnes presented his monthly report. Chief Barnes will check on a price comparison of ammunition prices at Pekin Gun and TJ Convera’s. The village currently has enough rifle ammunition for the rest of this year.
Animal Report: None.
Treasurer’s Report: Charlene motioned to approve the Treasurer’s report and was seconded by Lisa. It carried with all ayes.
Old Business:
A.
The garage is in very bad shape. The Village has a bid from Ragland Builders
dated July 8, 2005 in the amount of $17,950.00.
Jerry has talked to the Easton Community Bank who is willing to work out
an agreeable loan when we are ready to order a garage.
B.
Garbage issues are tabled for the time being.
C.
Housing issue is tabled for the time being.
D.
Bob presented a draft of an Ordinance concerning
water/sewer bills. Trustees will review
the draft and discuss at the next scheduled meeting. Also discussed the current tapping fees;
water is $250 and sewer is $200. Bob
suggested increasing each service to $300.00.
Language may be added to the draft that should a consumer wish to
dispute their bill they must at least pay the minimum.
E.
Ron Lawver has presented his
bill for the demolition costs regarding 216 and 218
F.
Brownfield Grant has been submitted and will wait for
word of approval or denial.
G.
A licensed Land Appraiser is required to do an
appraisal (i.e. Matt Swanson) with a cost of approximately $250.00. Survey’s can be done by Bob or Mike Pedigo but do not have cost approximation for this service.
H.
Village sirens are tabled until further information is
provided.
New Business:
A. The annual clean-up date is tentatively set for June 17, 2006. Jerry will contact Area Disposal to verify if they will do this again and to see if they are available on that date.
B. See comments made under Police section.
C. With the upcoming end of the Village’s fiscal year end, Suzanne motioned to have Zumbahlen, Eyth, Surratt and Foote do the annual audit. Motion seconded by Dona. Motion carried.
Comments/Suggestions:
Lisa mentioned that Cleo
Clarke has asked to have a tree removed.
She was not sure if the tree was on Village property. Tom motioned to have the tree removed if it
is determined to be on Village property.
Motion seconded by Suzanne.
Motion carried with all ayes.
Tad asked to be allowed to
have outdoor parties on Memorial and Labor Day weekend. Saturdays would possible have outdoor karaoke
or a band and on Sunday have 2 bands playing from 3:00 p.m. to 11:00 p.m. Lisa
motioned to approve the request for entertainment on Sunday of both holiday
weekends with the possibility of karaoke on Saturday. Greg seconded the motion. Motion carried with all ayes.
At 8:32 p.m. Greg motioned
to move into executive session. Motion
seconded by Suzanne and carried with all ayes.
Resumed
regular session at 8:49 p.m.
Lisa motioned to approve
payment of mileage for use of personal vehicle as long as the police car is not
available. Charlene seconded the
motion. Motion carried with all ayes.
Motion made at 8:50 p.m. to adjourn the meeting. Motion to approve made by Suzanne and seconded by Dona. Motion carried with all ayes. Meeting was adjourned.
The next regular monthly meeting is scheduled for May 1, 2006.
Cathy J. Nunn–Village Clerk
Regular
Meeting – March 6, 2006
The regular meeting of the Easton Board of Directors was held March 6, 2006 in the Town Hall and called to order at 7:00 p.m. Those in attendance were President Jerry Lynn, Trustees: Charlene Fangmeier, Dona Hudgins, Suzanne Lowers and Tom Lowers. Village employees present were Chief Bill Barnes, Bob Harris, Judy Miller and Cathy Nunn.
Trustees/Employees absent:
Public present were Jim Kluckman and Rick Gray
Minutes of the regular meeting held February 6, 2006 were read. Motion made to approve minutes. Tom made a motion to approve the minutes. Suzanne seconded the motion. The motion carried with a voice vote of all ayes. All bills were given to the Trustees for review and approval. Chief Barnes explained that the $330.10 bill from CMS is for use of the IWIN system but is disputing it because there was a misunderstanding of the ‘unrestrictive usage’ of the system. Dona motioned to approve all bills presented with the exception of the CMS bill. Motion seconded by Suzanne. Voice vote taken as follows: Charlene-y, Dona-y, Tom-y, Suzanne-y. Motion carried with all ayes.
Street Department: Bob has turned in the usage of the Motor Fuel Tax Funds to Mike Pedigo.
Water/Sewer Department: Bob stated that the removal of chlorine from of the backwash is working this time due to using another type of chemical than before.
Police Department: Chief Barnes presented his monthly report.
Animal Report: Owners of the black dog that has been reported running loose has moved out of town.
Treasurer’s Report: Tom motioned to approve the Treasurer’s report and was seconded by Charlene. It carried with all ayes.
Old Business:
I. Garage issues are tabled for the time being.
J.
Garbage issues are tabled for the time being.
K.
Housing issue is tabled for the time being.
L.
Suzanne motioned to approve having Bob write up a proposal
to amend the Ordinance on payment, late fees and reconnection fees of the water
and sewer bills. Charlene seconded the
motion. Motion carried.
M.
Demolition of Dona’s Beauty Shop and the old laundry
mat buildings is tentatively set to begin on March 16, 2006. The first step is to saw through the roof
between the old laundry mat and Jean’s Café.
N.
Nothing new on the Brownfield Grant. Jerry just received an email asking him to
provide some necessary information to complete the grant application which he
intends to respond to as soon as possible.
New Business:
D. After much discussion, Charlene motioned to proceed with passing a resolution to sell the Old Mill lot and to get an appraisal from a licensed real estate agent. Motion seconded by Dona and carried with all ayes.
E. Discussion on the replacement of the sirens at the Fire Department is tabled until a representative from the Fire Department can provide more detail and approximate cost.
Comments/Suggestions:
Rick
Gray asked that some type of action be taken regarding the parking of large
vehicles (mainly semis) on the southwest corner of
Rick
also suggested having a Habitat Ordinance which requires the utilities by
placed under the homeowners name and would also allow limits to be set as to
how many persons can live in a resident.
At 8:20 p.m. Charlene
motioned to move into executive session.
Motion seconded by Suzanne and carried with all ayes.
Resumed
regular session at 8:54 p.m.
Charlene motioned to
increase the salaries of Village staff members by 2% effective May 1,
2006. Motion seconded by Dona. Voice vote taken as follows: Charlene-y, Dona-y, Tom-y and Suzanne-y. Motion carried.
Motion made at 8:57 p.m. to adjourn the meeting. Motion to approve made by Tom and seconded by Suzanne. Motion carried with all ayes. Meeting was adjourned.
The next regular monthly meeting is scheduled for April 3, 2006.
Cathy J. Nunn–Village Clerk
Regular
Meeting – February 6, 2006
The regular meeting of the Easton Board of Directors was held February 6, 2006 in the Town Hall and called to order at 7:00 p.m. Those in attendance were President Jerry Lynn, Trustees: Charlene Fangmeier, Dona Hudgins, Suzanne Lowers, Tom Lowers and Lisa Shawgo. Village employees present were Bob Harris, Judy Miller and Cathy Nunn.
Trustees/Employees absent:
Public present were Jim Kluckman and Ron Genthe.
Minutes of the regular meeting held January 9, 2006 were read. Motion made to approve minutes. Tom made a motion to approve the minutes. Suzanne seconded the motion. The motion carried with a voice vote of all ayes. All bills were given to the Trustees for review and approval. Suzanne motioned to approve all bills presented. Motion seconded by Lisa. Voice vote taken as follows: Charlene-y, Dona-y, Lisa-y, Tom-y, Suzanne-y. Motion carried with all ayes.
Street Department: Bob has
swept
Water/Sewer Department: Bob stated that everything was running smoothly. Bob reported pursuant to the last audit he has taken the chlorine out of the backwash as required. He has also started to discharge out at the lagoon.
Police Department: Chief Barnes monthly report was presented. Jerry informed the Trustees that the IWIN
system enabled Chief Barnes to radio county officials of a stolen car which
resulted in the arrest of the driver who was wanted in
Animal Report: Donald is trying to capture a black dog that has been reported running loose.
Treasurer’s Report: Dona motioned to approve the Treasurer’s report and was seconded by Lisa. It carried with all ayes.
Old Business:
O. Garage issues are tabled for the time being.
P.
Garbage issues are tabled for the time being.
Q.
Housing issue is tabled for the time being.
R.
Bob has not gotten a copy of
New Business:
F.
A quote in the amount of $2,000 was received from Patrick
Engineering to write the Brownfield Grant.
This cost will only be paid if the grant is approved. Jerry stated that he has spoken with City
Officials from
Comments/Suggestions:
Jim
Kluckman mentioned that there is an abundance of
leaves in the ditches by
At 7:58 p.m. Charlene
motioned to move into executive session.
Motion seconded by Lisa and carried with all ayes.
Resumed
regular session at 8:37 p.m.
Motion made at 8:38 p.m. to adjourn the meeting. Motion to approve made by Charlene and seconded by Lisa. Motion carried with all ayes. Meeting was adjourned.
The next regular monthly meeting is scheduled for March 6, 2006.
Cathy J. Nunn–Village Clerk
Regular
Meeting – January 9, 2006
The
regular meeting of the Easton Board of Directors was held January 9, 2006 in
the Town Hall and called to order at 7:00 p.m. Those in attendance were
President Jerry Lynn, Trustees: Charlene
Fangmeier, Dona Hudgins, Tom Lowers and Lisa Shawgo. Village
employees present were Chief Bill Barnes, Bob Harris, Judy Miller and Cathy
Nunn.
Employees
absent:
Public
present: Bev Lynn
Guests: Mike Charles and Bob DuVall
Mike
Charles, who is with the Illinois EPA, explained that the EPA offers up to
$240,000 per community that has a confirmed Brownfield site. One criteria is the
presence of old fuel storage tanks. The
second criteria is that there has to be some type of
redevelopment to occur on the site.
Lastly, the municipality must either own the property or will be taking
ownership after the cleanup. Any monies
available after the cost of the site investigation can be used towards the
cleanup. One stipulation is that the
municipality must pay 30% of the costs.
Many things can contribute towards the 30% match (i.e. meetings, use of
equipment, operators, in-kind services, etc.).
The Brownfield grant is funded with State funds. Mike is willing to work of the Village and
feels that there is a need for a cleanup of the old Floyd’s Corner site.
Bob
Duvall is with Patrick Engineering in
Minutes
of the regular meeting held December 5, 2005 were read. Motion made to approve minutes. Charlene made a motion to approve the
minutes. Tom seconded the motion. The motion carried with a voice vote of all
ayes. All bills were given to the
Trustees for review and approval. Dona
motioned to approve all bills presented.
Motion seconded by Lisa. Voice
vote taken as follows: Charlene-y, Dona-y,
Lisa-y, Tom-y, Suzanne-y. Motion carried
with all ayes.
Street Department: Bob reported
that the truck oil pan is badly rusted and advised consideration in replacing
it, though it would be very costly.
Water/Sewer Department: Bob
stated that he would be mailing out a survey regarding how many water hookups
the resident and their property has. Bob
reported that
Police Department: Chief Barnes presented his monthly
report. He also informed Trustees that
he will be having two court appearances on 2 different properties for Ordinance
violations.
Animal Report: none
Treasurer’s Report: Charlene
motioned to approve the Treasurer’s report and was seconded by Lisa. It carried with all ayes.
Old Business:
S. Garage issues are tabled for the time being.
T. Garbage issues are tabled for the time being.
U. Housing issue is tabled until the Housing Committee
holds another meeting. In reference to
another issue Jerry has written a letter in response to Bob Detrick’s
complaint of his water/sewer bill and another issue which will be reported
under New Business Item B.
V. Discussed approximate start dates for demolition of
Dona’s Beauty Shop and the old laundry mat.
Property must be purchased before demolition can begin. Jerry is to contact the County for an actual
purchase date so we can proceed with the demolition.
New Business:
G. Per review of information provided by Mike Charles and
Bob Duvall a motion was made to purchase the property formerly known as Floyd’s
Corner. Tom made the motion to approve
said purchase at a cost of $505.00.
Motion seconded by Charlene.
Motion carried with all ayes.
H. Motion made to have Jim Griffin repair outside
building lights. Dona motioned to
approve and was seconded by Charlene.
Motion carried with all ayes.
I.
Meeting dates for
the 2006 calendar year was presented to Trustees with all dates being the first
Monday of the month unless a holiday.
Meeting dates are as follows: January 9, February 6, March 6, April 3,
May 1, June 5, July 10, August 7, September 11, October 2, November 6, and
December 4. Lisa made the motion to
approve July’s meeting date for the 10th and accept all other dates
as listed. Charlene seconded the
motion. Motion carried with all ayes.
Comments/Suggestions:
None.
No executive session was
held.
Motion
made at 8:37 p.m. to adjourn the meeting.
Motion to approve made by Dona and seconded by Lisa. Motion carried with all ayes.
The
next regular monthly meeting is scheduled for February 6, 2006.
Cathy J. Nunn – Village Clerk
Regular Meeting
– December 5, 2005
The
regular meeting of the Easton Board of Directors was held December 5, 2005 in
the Town Hall and called to order at 7:00 p.m. Those in attendance were
President Jerry Lynn, Trustees: Charlene
Fangmeier, Dona Hudgins, Suzanne Lowers, Tom Lowers
and Lisa Shawgo.
Village employees present were Chief Bill Barnes, Bob Harris, Judy
Miller and Cathy Nunn.
Employees
absent:
Public
present were Jim Kluckman and Ron Genthe.
Minutes
of the regular meeting held November 7, 2005 were read. Motion made to approve minutes. Charlene made a motion to approve the
minutes. Dona seconded the motion. The motion carried with a voice vote of all
ayes. All bills were given to the
Trustees for review and approval.
Suzanne motioned to approve all bills presented. Motion seconded by Lisa. Voice vote taken as follows: Charlene-y, Dona-y, Lisa-y, Tom-y, Suzanne-y. Motion carried with all ayes.
Street Department: Due to the
recent snowfalls, Bob has been busy keeping the streets and alleys clear.
Water/Sewer Department: Bob
stated that everything was running smoothly. Bob reported receiving a
letter from the EPA regarding his response to their inspection. They will schedule a follow-up inspection
when time permits. Correspondence was
also received from the Governor concerning the increase in heating bills and
the community providing a ‘warming center’ for those that need a warm, safe
place to go. Refer to Item F under New
Business for further comments.
Police Department: Chief Barnes presented his monthly
report. He also informed Trustees that
the new WIN System (for the car computer) is now on-line and working great.
Animal Report: One opossum
was caught.
Treasurer’s Report: Dona motioned
to approve the Treasurer’s report and was seconded by Suzanne. It carried with all ayes.
Old Business:
W. Garage issues are tabled for the time being.
X. Garbage issues are tabled for the time being.
Y. Housing issue is tabled until the Housing Committee
holds another meeting. The person in
charge of this project has past away and to date no one has been appointed to
take his place.
Z. A Quit Claim Deed was filed on Dona’s Beauty Shop and
lot. A check in the amount of $505.00
has been issued to proceed with the purchase of the old laundry mat
property. The $1,000 donation approved
in November’s meeting, to be given to Jean Huber, will not be made. According to the Village’s legal advisor a
donation from Village funds is considered illegal thus the decision to not
honor the previous decision. Once all
paperwork is completed and filed on the property issues, the contractor will
only need 5-6 days notice to proceed with the demolition.
New Business:
J. Patrick Engineering of
K. The electric meter that had been attached to the old
Town Hall was moved to the siren pole behind the old firehouse. BJ Armburst
voluntarily moved the meter to its new location. Charlene motioned to pay for the utility
costs for the Christmas lights and to pay BJ for any expenses he incurred plus
labor. Motion seconded by Suzanne and
carried with all ayes.
L. Jerry explained to the Trustees the costs incurred
regarding the plumbing problems in the men’s restroom. Suzanne motioned to approve payment. Motion seconded by Charlene. Motion carried with all ayes and individual
voice votes were tallied with the approval of all bills taken earlier.
M. Tad Tucker, proprietor of TT’s
Place, has asked that the tavern be allowed to remain open until 1:00 a.m. on
New Year’s Eve. Motion made to grant
approval of later closing time. Lisa
motion to approve Tad’s request to close at 1:00 a.m. Charlene seconded the motion. Motion carried with all ayes.
N. Emergency action plan discussion tabled.
O. Pursuant to the Governor’s letter mentioned under
Water/Sewer Department, Trustee’s are willing to allow the police officer on
duty to use his good judgment in permitting anyone to use the Town Hall as a
means to keep warm.
P. The use of the Town Hall and furniture was previously
discussed and voted upon in the November 3, 2003 minutes. Usage of the facility is limited to
non-social events or meetings and the furnishings shall not leave the premises.
Q. Jerry will ask Attorney Blake Lindner to provide
written information as to the ruling of donations from a municipality.
Comments/Suggestions:
Ron
Genthe asked that since the electric meter for the
Christmas lights has been moved to a central location that more holiday lights
be added further East on
No executive session was
held.
Motion
made at 8:20 p.m. to adjourn the meeting.
Motion to approve made by Tom and seconded by Dona. Motion carried with all ayes.
The
next regular monthly meeting is scheduled for January 9, 2006.
Cathy J. Nunn – Village Clerk
Regular
Meeting – November 7, 2005
The
regular meeting of the Easton Board of Directors was held November 7, 2005 in
the Town Hall and called to order at 7:00 p.m. Those in attendance were
President Jerry Lynn, Trustees: Charlene
Fangmeier, Dona Hudgins, Suzanne Lowers, Tom Lowers,
Employees
absent: Chief Bill Barnes
Public
present were Jim Kluckman and Ron Genthe,
Richard DeVore, Jean Huber and Conda
Hall.
Minutes
of the regular meeting held October 3, 2005 and a continued meeting held on
October 17, 2005 were read. Motion made
to approve both minutes. Tom made a
motion to approve the minutes. Lisa seconded
the motion. The motion carried with a
voice vote of all ayes. All bills were
given to the Trustees for review and approval.
Suzanne motioned to approve all bills presented with paying the full
amount of the IMRML annual insurance amount by November 18, 2005. Motion seconded by Dona. Voice vote taken as follows: Charlene-y, Dona-y, Lisa-y, Tom-y, Suzanne-y. Greg not present to vote. Motion carried with all ayes.
Street Department: Bob and Kenny DeVore picked up debris of fallen tree limbs from last
Saturdays storm.
Water/Sewer Department: Bob
reported that the EPA inspection was completed.
There were a few issues that will need to be addressed.
Bob
has done 2 chlorine residual tests, one for the village and one at the
school. The village tested okay but the
school was not high enough. Bob has
since corrected this problem.
Bob
informed the Trustee’s that Patty Strader has taken
Linda Wagner’s position and will be doing all future water bills.
Police Department: BJ Armburst has
installed the new computer in the police car.
The system should be online in 3-4 weeks. BJ also detailed the car. BJ requested only $100 for payment of
services. Motion to approve $100 payment
to BJ made by Tom and was seconded by Dona.
Voice vote taken as follows:
Charlene-y, Dona-y, Lisa-y, Tom-y, Suzanne-y and Greg-y. Motion carried.
Animal Report: A call was
made by a
Treasurer’s Report: Lisa motioned
to approve the Treasurer’s report and was seconded by Suzanne. It carried with all ayes.
Old Business:
AA.
Garage issues are
tabled for the time being.
BB.Garbage issues are tabled for the time being.
CC.Housing issue is tabled until the Housing Committee
holds another meeting.
DD.
Ron Lawver has provided the Village a bid of $13,500 for the
demolition of Dona’s Beauty Shop and the old laundry mat building. The Beauty Shop bid is $6,000 and $7,500 for
the laundry mat. The $7,500 includes the
cost of enclosing and siding the roof area above the
brick wall of Jean’s Café. The cost to
insulate and side the exposed brick wall is approximately $2,500, which Jean
Huber feels the Village should pay. Tom
motioned to move forward on the demolition of the 2 buildings plus give a
$1,000 donation to Jean for wall restoration.
Motion seconded by Lisa. Motion
carried with all ayes.
New Business:
R. The ground at the property formerly known as Floyd’s
corner has been tested and found to be contaminated. The Brownfield Grant will cover up to 70% of
the cleanup costs. Jerry will check into
further before any action or vote is taken.
S. See Item A above.
Comments/Suggestions:
Richard
DeVore questioned the use of shoulder grindings from
Route 10 that is being stored at the lagoon.
He had been told that it was not for public but Village use. However, he has seen other Village citizens
take some for their own personal use and again asked that he be allowed to use
some for holes in his driveway and offered to pay for what he would use. He was given permission to take what he
needed at no cost. Tom noted that he
will be making a $300 payment/donation to the Village for use of any grinding
materials used by parties known to him.
No executive session was
held.
Motion
made at 8:25 p.m. to adjourn the meeting.
Motion to approve made by Tom and seconded by Lisa. Motion carried with all ayes.
The
next regular monthly meeting is scheduled for December 5, 2005.
Cathy J. Nunn – Village Clerk
Continued
Meeting –
The
continued meeting of
Trustees
absent: Charlene Fangmeier.
Public
present was Ron Genthe.
Reviewed
for payment 2 bills from Pedigo Engineering and a
bill from IMCO for an agitator shaft. Motion made by Suzanne to approve payment of
said bills. Motion seconded by
Greg. Motion carried with all ayes.
Jerry reported that the
cost of demolishing the Old Tavern totaled $13,802.18.
Due to the condition of
the old laundry mat building it is unsafe to enter to obtain asbestos samples,
thus all materials must go to the landfill.
If tested the cost will be $850 with the possibility that all bricks
still must go to the landfill and cannot be used for backfill. It was brought before the Board that Jean
Huber would like to talk to the contractor regarding her concerns to the safety
of her building during and after the demolition. Contractor was contacted and will meet with
Jean at approximately
After much debate, Lisa
motioned to begin the process of purchasing the old laundry mat, applying for
EPA permits and, if necessary, the IDOT bond.
Greg seconded the motion. Voice
vote taken from remaining Trustees: Dona
– abstaining due to conflict of interest, Tom – no and Suzanne – no. Thus a tie with Mayor
Jerry casting the deciding vote of no.
Issue is now tabled until the regular meeting on November 7. In the meantime, Jerry will have the EPA
look at bids and meet with the Village Attorney to discuss the Village’s long
term liability.
Motion made to set
Halloween hours for Monday, October 31 from
Jerry reported that he has
not placed the garbage bid information in the paper. He is suggesting that this issue be tabled
until Linda Wagner’s replacement is familiar with the Water/Sewer computer
system before making any changes. He
also, suggested sending out a survey to Village residents regarding the garbage
collection for feedback. Trustees were
asked to bring a list of questions to list on the survey.
The large copier is in
need of repair. The School’s repairman
has offered to look at the machine to determine whether it is feasible to
repair or not.
The Women’s Club is
seeking donations for the replacement of the wooden fence that ran from the
Post Office to the Old Tavern of which 2 panels were damage during the
demolition. They wish to replace the
wooden panels with new vinyl fencing.
Currently they have received donations from the Optimists, Park District
and the ETC to help defray costs. Tom
motioned that the Village donate $250 towards this fund. Motion seconded by Suzanne and carried with
all ayes.
Jerry has received a bid
of $250.00 from M & R Cleaning for cleaning the carpet throughout the
Village Hall. Dona motioned to accept
the $250.00 bid and was seconded by Greg.
Motion carried with all ayes.
No executive session was held.
Motion
made at
The
next regular monthly meeting is scheduled for
Cathy
J. Nunn – Village Clerk
Regular
Meeting –
The
regular meeting of the Easton Board of Directors was held
Trustees/Employees
absent: Charlene Fangmeier
and Tom Lowers.
Public
present were Jim Kluckman and Ron Genthe.
Jerry
gave thanks to Tom and Suzanne for generously purchasing and donating a gun
safe to the Police Department. Jerry
also wished to thank Glen Fanter for donating a half
of a pickup load of pumpkins and gourds for decorations at the Village signs
and for Bob providing the corn stalks.
Jerry also announced that Robert Everest donated old Village record and
ledger books dating as far back as 1886 that had been in his father’s possession.
Minutes
of the regular meeting held
Street Department: Bob reported
that there is some drainage problem at the corner of South 3rd and
Main Streets due to the removal of the sidewalk. Straw has been placed there to temporarily
help the situation until a permanent solution is done.
Water/Sewer Department: Bob
reported that he is preparing for an EPA inspection scheduled for this
week. Otherwise everything is going
smoothly.
Police Department: In addition to Chief Barnes written report;
Chief Barnes, Officers Marlo and Williams are being
fingerprinted for certification to use the new computer.
Animal Report: Traps set out
to catch raccoons and opossums are being tripped by an unknown source.
Treasurer’s Report: Dona motioned
to approve the Treasurer’s report and was seconded by Greg. It carried with all ayes.
Old Business:
A. Garage issues are tabled for the time being.
B. Bid letting for the garbage contract must be
advertised twice. A letter will need to
be sent to Village residents regarding the addition of garbage costs on the
water and sewer bill plus an increase in the reconnection cost and a definite
date for payment for shut off purposes.
Suzanne made the motion to set the bid date for
C. Jerry and Cathy will attend the next housing
meeting. Currently a meeting date has
not been set.
D. Discussion held on adding another police officer to
the department to cover hours from
New Business:
A. The Village received a bid from Ron Lawver for demolition of Dona’s Beauty Shop and the old
laundry mat. The bid came to
$13,500.00. Mr. Lawver
has purchased $500,000 of insurance coverage to cover the repair of any possible
damage that may occur to Jean’s Café during demolition. In order for the Village to be able to use
the remaining balance of State funding for disposal of demolished sites the
buildings must be owned by the Village.
Dona has agreed to deed the Beauty Shop to the Village at no cost. The old laundry mat would cost $505 to
purchase. Plus other additional costs
would include attorney fees, EPA permits and possibly another IDOT bond. A vote to continue with this demolition is
tabled until November’s regular meeting.
B. Motion made to accept purchase of 2 police radios at a
cost of $500 each plus the installation of a new police computer to be
installed in the police car by B.J. Armburst. Greg made the motion to approve and was
seconded by Lisa. Motion carried with
all ayes.
Comments/Suggestions:
Jerry
informed Trustees of information on the Brownfield Grants which would provide
Federal and State money to clean up the site of the property formerly known as
Floyd’s Corner. Mike Charles would write
the grant and high contractors. Jerry
has arranged for Mr. Brownfield to view the site in 2-3 weeks.
Kate
asked for the Trustees to consider having the carpet in the Village Hall be
professionally cleaned as several spots have appeared and efforts have been unsuccessful
in removing them. Jerry will ask M &
R Cleaning to provide a bid for cleaning and scotch guarding the carpet.
No executive session was
held.
Motion
made at
The
next regular monthly meeting is scheduled for
Cathy
J. Nunn – Village Clerk
Regular Meeting
–
The
regular meeting of the Easton Board of Directors was held
Trustees/Employees
absent: Suzanne Lowers, Tom Lowers and
Chief Bill Barnes.
Public
present were Jim Kluckman and Dean Bowman.
Minutes
of the regular meeting held
Street Department: Bob reported
that all of the streets have been oiled and sealed. He is still working on drainage issues. He and Kenny DeVore
swept the streets prior to Labor Day weekend.
Water/Sewer Department: Bob
reported that everything is working fine and that the summer rates would end on
Police Department: In addition to Chief Barnes written report,
Officer Williams reported that the Department had received to M-16’s from the
Department of Defense but one of the rifles needed some repair. The repair work will be done by Pekin Gun who is certified to work on these types of guns.
Animal Report: Caught one
raccoon.
Treasurer’s Report: Dona motioned
to approve the Treasurer’s report and was seconded by Lisa. It carried with all ayes.
Old Business:
A.
Jerry informed
Trustees that Mason County Transfer brought in 8 loads of fill sand from Zeke Pottorf’s and 8 loads of topsoil that was provided at no
charge from the State Highway Department in
B.
No discussion
held on sidewalk issues.
C.
Garage issues on
hold at this time.
D.
Nothing to
discuss at this time on garbage contracts.
E.
Nothing to
discuss on housing issues.
New Business:
C. Discussed the current hours being worked by the Police
Department. Current hours are acceptable
but may increase due to recent activities.
D. Discussion of Fire Department issue placed on hold for
the time being.
Comments/Suggestions:
Dean
Bowman asked for information on the use of golf carts within the city
limits. Per Officer Williams, according
to State law a golf cart can be driven on any street or alley as long as the
cart is properly licensed and lighted.
No executive session was
held.
Motion
made at
The
next regular monthly meeting is scheduled for
Cathy
J. Nunn – Village Clerk
Continued
Meeting –
A
special meeting of the Easton Board of Directors was called to order at
Absent: Cathy Nunn
·
Received bid from
IRC of $22,635 to oil and rock all streets in the Village. Alleys will not be done this year. Motor Fuel Tax Fund balance is
$29,522.53. Dona motioned to accept
IRC’s bid. Suzanne seconded the
motion. Motion carried with all ayes.
·
Jerry submitted 2
bills that he would like to have paid immediately. An invoice from United Rentals in the amount
of $187.60 for the rental of barricades and an invoice from Randolph and
Associates for the testing of concrete, brick and mortar in the old Town Hall
in the amount of $847.48. The Township
is to pay ½ half of each invoice. Tom
motioned to pay both invoices. Charlene
seconded the motion. Motion carried with
all ayes.
·
It was mentioned
that a letter of thanks should be sent to the County and Easton Fire Department
for their assistance in the demolition.
Everyone is in agreement to have this sent.
At
The
next regular monthly meeting is scheduled for
Cathy J. Nunn – Village Clerk
Special
Meeting –
A
special meeting of the Easton Board of Directors was called to order at
Public
present was Fred Weimer.
·
Discussion held
on the IDOT Resolution regarding the closure of Route 10 between 2nd
and 3rd streets and the detour of traffic to 2800 E CR 1250 N during
the demolition of 2 separate buildings on
·
A $5,000 bond is
required from IDOT for the demolition process.
The bond will be held by IDOT for at least 6 months and will be released
after the demolition of the 2 buildings on
·
Discussed
approval of payment for 2 Illinois EPA permits at a cost of $150 each for the
demolition of the 2 buildings. Suzanne
motioned to approve payment of the 2 permits at $150 each. Lisa seconded the motion. Motion carried with all ayes.
·
A discussion was
held with
·
Tom made the
motion for the Board to approve allowing Jerry full authority to make any
necessary decisions needed regarding the demolition without getting prior
approval from the Board. Greg seconded
the motion. Motion carried with all
ayes.
·
Motion
made by Suzanne to continue this meeting for an undetermined date should other
issues arise regarding the
demolition. Charlene seconded the motion
and it carried with all ayes. Meeting
adjourned at
Cathy J. Nunn – Village Clerk
Regular
Meeting –
The regular meeting of the Easton Board of Directors
was held
Trustees/Employees absent: Dona Hudgins, Chief Bill Barnes and Judy
Miller.
Public present were Cindy Foote, Ron Genthe, Jim Kluckman, and John
Dearth.
Cindy Foote, who is the Village’s auditor with Zumbahlen, Eyth, Surratt, Foote
& Flynn, provided a review of the annual audit. She reported that the audit went smoothly and
the Village reported a better year than last year. Cindy did request that the IMRF rate be
verified on the QuickBooks program.
Cindy will provide the correct rate that should be reported. The only adjustment needed is the payment of
the IMLRM insurance in the amount of $2,788.00 from the Water Fund to reimburse
the General Fund.
Minutes of the regular meeting held
Street
Department: Bob reported that he is continuing to work on
drainage issues and clearing the alleys.
Water/Sewer
Department: Bob reported that everything
is working fine and that the community as a whole is using more water.
Police
Department: As stated in Chief Barnes written report.
Animal Report: Received a report of a missing dog.
Treasurer’s
Report: Tom motioned to approve the Treasurer’s
report and was seconded by Charlene. It
carried with all ayes.
Old Business:
F. A
meeting has been scheduled for Tuesday at
G. No discussion held on sidewalk or street issues.
H. Garage issue to be discussed later.
I.
Area Disposal completed the pickup of the town wide
cleanup in record time. They began on
Saturday morning at
J. No housing issues to discuss.
K. Attorney Blake Lindner to work on a new Ordinance for liquor license permit changes. Jerry will ask Tad Tucker to provide a written request for the Labor Day Celebration.
New Business:
E. Discussion held on the
capitalization prices. Motion made to
set the capitalization price for streets, alleys and bridges at $50,000 and
$25,000 for the building. Suzanne made
the motion to approve these prices.
Motion seconded by Charlene.
Motion carried with all ayes.
Comments/Suggestions:
Greg mentioned that a seminar
of the 2005 Illinois Digital Government Summit was to be held in
Motion made at
At
The next regular monthly meeting is scheduled for
Cathy J. Nunn – Village Clerk
Regular
Meeting –
The regular meeting of the Easton Board of Directors
was held
Public present were Ron Genthe,
Dean Bowman, Jim Kluckman, Nelda Freeman, Shirley
Lynn, Fred Weimer and Mr. Burgess.
The Village has received 3 sealed bids for the
demolition of 4 properties. Bids
received are as follows:
·
Ron Lawver = $15,900
·
J. L. Nelson = $24,480
·
Tom Burgess = $49,500
Due to large discrepancy in bid amounts, Jerry will
confirm with the contractors of the two lower bids that the asbestos abatement
cost is included in their bid.
Minutes of the regular meeting held
Street
Department: Bob reported that he has been trimming trees
and is concentrating on drainage issues.
Water/Sewer
Department: Bob has flushed the water
hydrants. He installed the check valve
but continued to have problems. He found
after having the pump dredged that a plastic 5 gallon bucket was blocking the
outtake. There have not been any more
problems since this was removed. Bud
Huber has asked Bob to find someone else to utilize as a backup for checking
the water and sewer systems. Bob
suggested Kenny DeVore, who has voiced an interest in
doing this. Trustee’s in agreement with
offering the position to Kenny.
Police
Department: As stated in Chief Barnes written report.
Animal Report: Donald Osborne caught 2 raccoons.
Treasurer’s
Report: Tom motioned to approve the Treasurer’s
report and was seconded by Greg. It
carried with all ayes.
Old Business:
L. Upon review of the 3 sealed bids Tom motioned to approve Ron Lawver’s bid on Items 1and 2. Motion seconded by Charlene and carried with all ayes. Jerry will talk to the Township Board and Donnie Onken about their acceptance or denial of the bids for Items 3 and 4.
M. Everett
Thaller completed the pick up of scrap metal and
appliances during the town wide cleanup.
Tom motioned to pay
N. Jerry received information that the purchase cost for the Old Mill property is $495.00 which includes recording fees. Suzanne made the motion to purchase said property for $450.00 plus recording fees. Greg seconded the motion. Motion carried with all ayes.
O. Discussion held on the Motor Fuel Tax Resolution. Tom motioned to approve said Resolution in the amount of $45,000. Charlene seconded the motion. Motion carried with all ayes.
P. No discussion held on sidewalk or street issues.
Q. No additional information on the garage issue.
R. No discussion held on the garbage issue and billing.
S. The
State Housing Authority has asked the
T. Chief Barnes has received notification that the Village’s grant application for a computer in the police car has been accepted for 100% of purchase cost. The Village will be responsible for installation costs ($1,000) and monthly access fees ($42). Greg motioned to approve acceptance of the Grant and additional costs as previously noted. Tom seconded the motion. Motion carried with all ayes.
U. Auditors are requesting that an original value be placed on the Village owned land, streets and alleys. After much discussion, Suzanne motioned to approve an original cost value of $10,000 for all Village owned land, streets and alleys. Motioned seconded by Charlene. Motion carried with all ayes.
V. Discussion held on Tad Tucker’s request for later closing hours on the weekends and holidays and changing the liquor license renewal to an annual basis. Dona motioned to approve changing the liquor license renewal from semi-annual to annual beginning June 1, 2006 and increasing the annual renewal cost from $200 to $250; also hours not to be extended on a permanent basis but a request can be made to the Board either in writing or in person for extended hours for a specific holiday weekend. Motion seconded by Greg and carried with all ayes. A new Ordinance will be drafted to amend the current Ordinance No. 246 to reflect the new liquor license renewal date and amount.
New Business:
F. Trustees reviewed funds
allocations in Appropriations Ordinance.
A motion was made to approve the Appropriations for Corporate Purposes
for the Fiscal Year Beginning
G. Cleo Clark has requested
that a tree in front of his property be removed. Bob is to verify whether the tree is on city
property or not.
H. Jerry has received
information on the IMLRM contract renewal.
Jerry, Judy and Kate will review and complete all necessary forms and
mail by
Comments/Suggestions:
Nelda inquired about the Board’s review of required garbage pickup and the cost being included on the water bill. Jerry provided the explanation of being able to provide all citizens of the community with a discounted garbage picked and less wear on the streets.
Jim asked if the cost of maintenance on the alleys were paid from the Motor Fuel Tax Fund which they are.
No executive session was held.
Motion made at
The next regular monthly meeting is scheduled for
Cathy J. Nunn – Village Clerk
Regular
Meeting –
The regular meeting of the Easton Board of Directors
was held
Trustees Absent:
Public present were Ron Genthe,
Dean Bowman, Tad Tucker, Nelda Freeman, Bruce Wilcoxson
and Mrs. Aaron Wilcoxson.
Minutes of the regular meeting held
Street
Department: Bob has finished patching the streets. Bob stated that he was unable to get the road
contractors to oil the streets the same time as when the township is done but
they will be done sometime in September.
Jerry Nelson has some more work to do on the North ditch.
Water/Sewer
Department: Bob has received the new
check valve that he and Kenny DeVore will
install. Bob noted that the summer water
rates were now in effect through August.
Police
Department: In addition to Chief Barnes written report he
reported receiving a complaint on Eleanor Still for walking on the State
highway and not getting out of the way of traffic. He will discuss this with her and ask her to
change her route so that she will not be on the highway at all. Only one complaint was received on the
Memorial Day Party sponsored by TT’s Place. Paul Jockisch
called Jerry at
Animal Report: Donald Osborne caught 7 cats and 2 raccoons.
Treasurer’s
Report: Charlene motioned to approve the Treasurer’s
report and was seconded by Dona. It
carried with all ayes.
Old Business:
W. Quality Disposal has not submitted any bid for the town wide clean up. Everett Thaller has been hired to pick up all metal items and appliances. Area Disposal submitted a bid with a flat rate of $850 per load. They would be doing the clean up on a Saturday and be completed in one day. Lisa made the motion to accept Area Disposal’s bid and set the clean up date for July 16th. Motion was seconded by Charlene and carried with all ayes.
X. Intend to have all available Trustees to review all sidewalks. Date to be set at next meeting.
Y. No new information to report on a garage replacement.
Z. Jerry has a copy of Ipava’s Ordinance to review placing the water, sewer and garbage on one billing. Ipava has contracted with Waste Management for 4 years. Their billings are on the first of each month. Area Disposal has provided Jerry a proposal of $12.00, $12.40, or $12.70 per month. Optional 90 galloon totes available at $2.50 per month. Will allow up to 6 containers at no additional charge. Would charge $495.00 per load for town wide clean up. Jerry asked Trustees to review and consider this proposal at the next meeting. Jerry will also ask Joe Roberts of Area Disposal to attend the next meeting to negotiate prices and provide price quotes on business containers and a 6 yard container.
New Business:
I.
Bruce Wilcoxson has asked that the family be
allowed to place a mobile home trailer on the lot next to Aaron’s home on a
temporary basis. This is to allow for a
temporary residence for their father who is not in good health. After much discussion, all Trustees agreed
that according to current ordinances that this is not allowable and offered
several suggestions of rental property that is available within the community.
J.
Jerry presented to Trustees a resolution for emergency training and
management of police officers to allow them to assist in areas needed and to
receive assistance if needed locally.
Tom motioned to approve Adoption of the National Incident Management
System Resolution dated
K. The auditors have requested
a listing of property values with a purchase price valued over $5,000.00. Trustees determined that the following values
would apply:
Dona motioned to approve
above listing and values. Motion
seconded by Suzanne and carried with all ayes.
Comments/Suggestions:
Tad Tucker addressed the Board regarding several issues to discuss regarding TT’s Place.
· Tad is requesting permission to hold a second outdoor party to be held on Sunday, September 4th of Labor Day weekend. All Trustees agreed that that would be permissible.
·
Tad asked to have the Liquor licensing be changed from semi-annual to an annual renewal. Trustees agreed that would be allowable and
will have the licensing changed to an annual basis beginning the next fiscal
year for payment due
· Tad requested consideration for extending the tavern’s closing time on weekends and holidays. Jerry stated that the Board would consider his request and it would be placed on July’s agenda for further discussion.
No executive session was held.
Motion made at
The next regular monthly meeting is scheduled for
Cathy J. Nunn – Village Clerk
Regular
Meeting –
The regular meeting of the Easton Board of Directors
was held
Member Absent:
Dona Hudgins and Suzanne Lowers
Public present were Ron Genthe,
Jim Kluckman and Lisa Shawgo
Minutes of the regular meeting held
Street
Department: Jerry Nelson has a little more work to do on
the north ditch. Bob will contact the
State Highway Department to have the 25 MPH speed limit sign put back up on the
north side of town that was knocked down a few months ago.
Water/Sewer
Department: Bob reported that the check
valve has gone bad and is trying to order a new one. He is using the portable pump to use in the
interim if we should have any heavy rainfall.
Police
Department: In addition to Chief Barnes
written report, he informed Board Members that the canisters for the gas masks
can not be used for all types of chemicals and has ordered new ones. Chief Barnes will be attending the LESO
training conference in
Animal Report: One opossum and four cats were caught. Donald Osborn had an altercation with Jeff
Ross regarding Mr. Ross not providing a dog house or shelter for his dog as
required by State law. Village has
received a court order to destroy the black dog at Judy Marshall’s should it be
found and caught running loose again.
Treasurer’s
Report: Rick motioned to approve the Treasurer’s
report and was seconded by Charlene. It
carried with all ayes.
Old Business:
A. No additional information to report on the housing issue. They are still preparing to do the survey but no date has been set.
B.
Received judge’s order on
C.
Jerry noted that he had been approached by Mary Beth
Smith, who has hired operating engineers for substantial concrete work at the
D. No new information available on a replacement garage.
E. Have not received any ordinance information from Attorney Blake Lindner regarding Ipava’s garbage pickup. Will set a date for the annual town wide clean up at the continued meeting.
F. Nothing to report on any street or drainage issue.
New Business:
L. Lisa Shawgo
was sworn in as the new Village Trustee.
M. The Village auditor, Zumbahlen, Eyth, Surratt &
Foote, has requested May 18 and 19 as the date to audit the Village
records. Charlene motioned to approve
said dates for the annual audit. Motion
seconded by Greg. Motion carried with
all ayes.
N. No discussion held on the
animal shelter donation.
O. Sewer problems have arisen
again. This time it appears to be
between the building and the clean out. Bob
is to call Herndon’s to fix the problem.
P. Jerry informed Board Members
that he has been in verbal contact with our contracted mowers, Robert Lowers,
Kelsey Bess and Alex Hudgins; who have all agreed to mow at last year’s
rate. Greg motioned to approve using
last year’s rate and was seconded by Charlene.
Motioned carried with all ayes.
Comments/Suggestions:
· None
No executive session was held.
Motion made at
The next regular monthly meeting is scheduled for
Cathy J. Nunn – Village Clerk
Regular
Meeting –
The regular meeting of the Easton Board of Directors
was held
Member Absent:
Public present were Ron Gunthie
and Jim Kluckman.
Minutes of the regular meeting held
Street
Department: All stop sign changes have been made. Jerry Nelson is currently working on the
north ditch. Bob and Kenny DeVore have swept
Water/Sewer
Department: Bob reported the Consumer
Confidence Report is to be sent next week.
Delinquent notices were mailed out last week.
Police
Department: Due to a recent traffic stop
that resulted in finding the driver as a registered sex offender, Chief Barnes
has decided to continue using both the Stop Cards and Warning tickets for a
more thorough documentation. With
payment of the $150 membership fee to the LESO program the Village will obtain
additional weapons from the State of
Animal Report: Nothing to report.
Treasurer’s
Report: Charlene motioned to approve the Treasurer’s
report and was seconded by Dona. It
carried with all ayes.
Old Business:
AA. No additional information to report on the housing issue.
BB. An offer has been extended to some owners of local vacant properties that need to be torn down to have their buildings be torn down at the same time as when the city properties are done to help in keeping the cost to a minimum. Owners will incur the cost to have their properties cleaned up but should be a cost savings to them.
CC. Mary Beth Smith of Manito informed Jerry that their Student Program is to begin working on sidewalk replacement. Labor is free and the only cost is for materials.
DD. Jerry received a bid of $9,400 for materials only from Menards. Will continue getting bids from other sources to compare.
EE. Have not gotten a copy of Ipava’s garbage ordinance. Manito charges $16.00 for first 2 gallons and $1.77 for each additional gallon. Resident’s are required to pay by the 10th of each month and if not paid by the 21st water will be shut off and a reconnection fee must be paid prior to turning the water on. The High School graduation date is scheduled for Sunday, May 29, of Memorial Day weekend. A date for the town wide clean up will be set at the next meeting.
FF. B & W Tree Service has been contacted by 2 area residents to cut down several trees. Jerry will call to get a bid from them, for 2 trees on city property that must be removed, in hopes of getting a reduced price since they will already be in town.
GG. No street or drainage issues to discuss.
New Business:
Q. A representative from Cass
Communications informed Jerry that it would cost $1,500 to $2,000 to get caller
ID in our area and they do not intend to install this function at this time.
R. A request for a donation to
the animal shelter has been received.
Board members wish to have a plan of action from the Shelter Committee
before consideration of a donation will be made.
Comments/Suggestions:
· Rick stated that the Mason County Zoning Board is now assessing all structures 100 square feet or larger no matter if it is on skids or a concrete pad.
No executive session was held.
Motion made at
The next regular monthly meeting is scheduled for
Cathy J. Nunn – Village Clerk
Regular
Meeting –
The regular meeting of the Easton Board of Directors
was held
Public present were Ron Gunthie,
Jim Kluckman, Tad Tucker and
Minutes of the regular meeting held
Street
Department: Bob and Kenny DeVore
have swept and cleaned
Water/Sewer
Department: Dean and Sandy Pottorf are not in agreement with the Board’s decision on
not allowing any additional summer water rate break. They will be attending a future meeting to
discuss further. Jerry has received a
commendation from the State of
Police
Department: In addition to Chief Barnes written report he
asked members of the Board for approval to attend a Law Enforcement Support
Office conference/training seminar. This
seminar would cover weapons issues, review compliance and training in screening
for property available to law enforcement.
Cost to attend could be up to $45.00.
Tom motioned to approve and was seconded by Charlene. Motion carried with all ayes. Chief Barnes suggested keeping supply costs
down by using only Stop Cards and eliminate the use of warning tickets. Stop Cards are required to be completed (for
racial profiling) and have the same information as warning tickets thus eliminating
the need for both forms. Board members
recommended having Chief Barnes do what works best for the Officers and is
within the boundaries of the law.
Animal Report: Bill picked up 1 dog. A hearing has been set for March 18 on 3
citations for the tenants of the house across from the park that is owned by
Ronnie Schnoor.
Treasurer’s
Report: Rick motioned to approve the Treasurer’s
report and was seconded by Greg. It
carried with all ayes.
Old Business:
HH. No housing issues to discuss.
II.
Jerry reported that a summons was attempted to be
served to Mr. Ballenger, owner of the former Les’s Tavern, but Mr. Ballenger is
reportedly in
JJ. Sidewalk issues to be discussed in the spring.
KK. Home Depot and Menards are to be sending a price quote on a 30’ x 40’ garage.
LL. Tom received a call from Quality Disposal who indicated that they wanted to make a bid for town-wide pickup. Attorney Lindner is to be getting the Village a copy of Ipava’s ordinance for some guidance on this matter.
MM. No discussion needed on tree removal.
NN. The only known street or drainage issue was the need to replace/repair some street lights which Bob has taken care of.
New Business:
S. An inquiry received as to
having access to caller ID through Cass Communications. Jerry will contact Cass Communications to get
information on this and the related costs.
T. Due to a recent overflow in
one of the Village Hall’s restrooms it was determined that the sewer line needs
to be cleaned out due to tree roots. The
approximate cost is $1,000.00. Motion
made to try replacing the tank parts first to see if this would help solve the
overflow. Suzanne made the motion to
approve purchase of tank parts and Root De-Solve for the sewer lines. Charlene seconded the motion. Motion carried with all ayes.
U. A date will be set for the
town wide cleanup once the graduation date is known.
Comments/Suggestions:
Tad Tucker addressed the Board regarding a Memorial Day Weekend celebration to be held on Sunday of that weekend. He would like to have 1-2 bands that would be playing outdoors and have access to the alley blocked off. Board members asked Tad to put together a list of all items and issues involved in holding this event for further review.
No executive session was held.
Motion made at
The next regular monthly meeting is scheduled for
Cathy J. Nunn – Village Clerk
Regular
Meeting –
The regular meeting of the Easton Board of Directors
was held
Members/Employees Absent: Charlene Fangmeier
and Bill Barnes.
Public present were Ron Gunthie
and Jim Kluckman.
Minutes of the regular meeting held
Street
Department: Mike Pedigo did
review Park and Promenade Streets. He
recommended making Promenade a through street keeping all stop signs on the
cross streets. He also suggested switching
the posting of the stop signs at the corner of Park and 3rd streets
so that they would be on
Water/Sewer
Department: The sewer has been hooked up
and the water line ran up to the property of the new Township building. Bob reported that there are problems with the
water controls and a representative from Crawford, Murphy & Tilly has looked at it and will be sending him a report of
his findings.
Police
Department: Dale Marlo
attended the meeting in Chief Barnes absence and was introduced to the
Board. No additional items to report
other than those stated in Chief Barnes written report.
Animal Report: Nothing to report.
Treasurer’s
Report: Suzanne motioned to approve the Treasurer’s
report and was seconded by Rick. It
carried with all ayes.
Old Business:
A. Jerry received a call from one of the companies that will be doing the survey. Jerry believed that they may be doing the survey in the near future.
B. An offer of $1,000.00 was given to the owner of the Old Tavern building. The owner refused and requested $3,900.00 which was not accepted by the Village. Jerry has a letter from Crawford, Murphy & Tilly recommending condemning said building. Dona made the motion to proceed with taking action to condemn said building. Motion seconded by Rick and carried with all ayes.
C. Refer to information stated under Street Department.
D. Sidewalk issues will be reviewed later in the year.
E. Discussion held on providing some type of break on the water rate increase for a resident that has a separate meter for their sprinkler system. Decision made to not make any adjustments to the current rate or to the normal summer rate when it is in effect.
F. Have not gotten any quotes on a new garage building. Board members were asked to get a quote from their preferred builder and present it at the next meeting.
G. Jerry and Tom have both spoken with Quality Disposal, who showed interest in bidding on pickup but has not provided any bid or information. Issue has been placed on hold for the time being.
New Business:
A. Discussed replacing the Treasurer/Clerk
computer as it is extremely slow and needs more hard drive capacity for
everything that it is being used for.
Suzanne motioned to approve purchase of a new computer at a cost of
$1,000.00 or less. Purchase to include
hard drive, monitor and printer. Motion
seconded by Rick and carried with all ayes.
B. Jerry is asking all members
for any knowledge of trees needing to be removed, so a list can be prepared for
bid.
C. No drainage issues to
discuss.
Comments/Suggestions: None.
No executive session was held.
Motion made at
The next regular monthly meeting is scheduled for
Cathy J. Nunn – Village Clerk
Continued
Meeting –
The continued meeting of the Easton Board of
Directors was held
No public was present.
Jerry presented to board members for review the form
for sealed bids on the demolition. The
form will be mailed to 3 contractors interested in the project. Form was agreeable by all with a few minor
changes.
Tom motioned to offer $1,000 to purchase Les’s
Tavern from the current owner, rather than the full tax cost amount. Dona seconded the motion. Motion carried with all ayes.
Tires and brake pads need to be replaced on the
police car. Nikles
offered a price of $54 per tire on Good Year Eagle brand tires which is a very
good price. All agreed to have repairs
done.
Bills presented for payment to
At
Motion made at
The next regular monthly meeting is scheduled for
Cathy J. Nunn – Village Clerk
Regular
Meeting –
The regular meeting of the Easton Board of Directors
was held
Public present was Ron Gunthie.
Minutes of the regular meeting held
Street
Department:
Bob and Kenny DeVore cleaned up the debris from the
stump removal. Mike Pedigo
is to meet with Bob and give his recommendations on placement of the stop signs
for Promenade and Mason Streets.
Water/Sewer
Department: The installation of the new
sewer line for the Township building has been completed. Eleven delinquent notices were mailed out.
Police
Department: Letters have been sent to 4
property owners with unlicensed vehicles and 1 regarding family zoning (i.e.
violation of city ordinance of 5 or more non-family members living in same
residence). A court date has been set regarding
the aggressive black dog that is continually seen running loose.
Animal Report: Nothing to report.
Treasurer’s
Report: Charlene motioned to approve the Treasurer’s
report and was seconded by Suzanne. It
carried with all ayes.
Old Business:
H. Survey questionnaire has been submitted to the public housing committee.
I. Jerry will prepare a bid sheet for the demolition of Les’s Tavern, Old Mill site, Fager’s and the old Town Hall buildings.
J.
The Illinois Municipal League’s bond insurance rate is
higher the Laughlin. Will discuss again
in May prior to
K. For stop sign issue refer to ‘Street Department’.
L. No discussion held on sidewalk issues.
M.
Motion made to set effective date of meter deposit
increase for
N. 1- No information has been obtained on the repair/replacement of the City garage. 2- Tom has talked to Area Disposal who has agreed to submit a bid for town wide collection. Quality Disposal has not returned any calls but has previously stated that they will not participate in an annual cleanup. Jerry received information that Waste Management is currently bidding for town wide service in Ipava with a price of $9.25/month plus will do an annual cleanup.
New Business:
D. Will consider letting bids
for sealing of streets the same time as the townships to help in lowering the
costs and getting the sealing done much earlier in the year rather than in the
fall.
E. Chief Barnes has suggested
hiring retired State Police Officer Dale Marlo of
F. Tad Tucker has asked to be
allowed to hold an outdoor event at TT’s Tavern that
would include a live band on Memorial Day weekend. This event is to honor his dad, Tom Tucker,
and all other veteran’s. No vote taken
at this time.
G. The following are
recommended meeting dates for the
January 3 April 4 July 11 October 3
February 7 May 2 August 1 November 7
March 7 June 6 September 12 December 5
Rick motioned to approve
dates as listed. Dona seconded the
motion. Motion carried with all ayes.
Comments/Suggestions:
Jerry noted that the Republican caucus will be held
January 10th at
Greg mentioned that he will be working on getting a price comparison for upgrading the Treasurer/Clerk computer.
No executive session was held.
Motion made at
The next regular monthly meeting is scheduled for
Cathy J. Nunn – Village Clerk
Regular
Meeting –
The regular meeting of the Easton Board of Directors
was held
Public present was Ron Gunthie.
Minutes of the regular meeting held November 1st
were read. Motion made to approve the
regular meeting minutes. Tom made a
motion to approve the minutes. Rick
seconded the motion. The motion carried
with a voice vote of all ayes. All bills
were given to the Trustees for review and approval. Suzanne motioned to approve all bills
presented. Motion seconded by Greg. Motion carried with all ayes.
Street
Department:
Bob has been picking up limbs and garbage. He is trying to sweep but weather has to wet
to accomplish this task. The Middle
School contacted Jerry to inquire about having 25-30 students available for
community service. Bob is willing to
have them work to pick up garbage throughout town. Motion made to having students participate in
this activity as a school project. Tom
motioned to approve. Motion seconded by
Charlene and carried with all ayes.
Water/Sewer
Department: Nothing to report. Everything is running smoothly.
Police
Department: No other news other than
that noted in Chief Barnes written report.
Animal Report: None.
Treasurer’s
Report: Rick motioned to approve the Treasurer’s
report and was seconded by Suzanne. It
carried with all ayes.
Old Business:
O. Nothing to report on the public housing issues.
P. Three contractors have viewed the areas needing to be cleaned up. Each wish to meet with Jerry and board members to discuss. Cost to purchase the Old Mill property would be $500.00
Q. Nothing to discuss on bond issues.
New Business:
H. Bob counted 14 stop signs on
I.
No new sidewalk issues to discuss.
J.
Currently the charge for water deposits is $50.00; this charge is
applied to renters only and not new homeowners.
Motion made to increase deposit amount to $100.00. Rick made the motion to approve said
increase. Suzanne seconded the motion
and it carried with all ayes.
K. Received 2 bids on the
removal of 3 stumps (located at the residences of Violet Rose, Richard Henninger and Danny DeVore,
Jr.). The bid from Steve Waterworth was $185.00 and from B & W $175.00. Charlene motioned to approve Steve’s
bid. Motion seconded by Rick and it
carried with all ayes.
L. Request made to increase the
maximum balance for the Water Department’s postage account from $200 to
$300. Tom motioned to approve the $100
increase and was seconded by Suzanne.
Motion carried with all ayes.
M. Jerry asked for approval to
donate a $50 Savings Bond to the Easton Pancake Day raffle. The actual cost for the bond is only
$25. Greg motioned to approve the
donation. Suzanne seconded the motion
and it carried with all ayes.
N. Discussion held on a
possible pay raise for city employees.
Rick motioned to approve a 3% increase for all city employees and was
seconded by Charlene. A voice vote was
taken as follows: Charlene = Y, Dona =
Y, Tom = Y, Rick = Y, Greg = Y and Suzanne = Y.
Motion passed with all ayes.
O. The ETC has volunteered to
generously donate $125 towards the cost of a bike rack to be placed at the Village
Hall building for students to use.
Approximate cost of the bike rack is $133, thus the Village would only
incur an expense of less than $10. Tom
also suggested that the bike rake be secured with a chain to keep the rack in
the same place. Dona motioned to approve
purchase of the bike rack and acceptance of ETC’s
donation. Suzanne seconded the
motion. Motion carried with all ayes.
P. Date for contractor bids
regarding demolition tabled until the next meeting.
Q. Have heard that Dick
Williams is asking $10,000 for his mother’s home and lot, if not sold he
intends to place it on the market and also get a bid for demolition after 30
days. Jerry will talk to the owner of
Nancy Melton’s property.
Comments/Suggestions:
· Discussion held on requiring the placement of garbage in containers rather than just in bags on the ground. Discussed taking bids on hiring one company to service the entire community. Charlene, Dona and Tom are committee members that are to review and get information.
·
Concerns voiced with the intersection of Route
10 and
No executive session was held.
Motion made at
The next regular monthly meeting is scheduled for
Cathy J. Nunn – Village Clerk
Regular
Meeting –
The regular meeting of the Easton Board of Directors
was held
Public present were Jim Kluckman,
Ron Gunthie, Dean Pottorf,
Sandy Pottorf, Bev Lynn and Mary Beth Samuelson.
Motion made to adjourn last meeting of
Minutes of the regular meeting held October 4th
were read. Motion made to approve the
regular meeting minutes. Tom made a
motion to approve the minutes. Rick
seconded the motion. The motion carried
with a voice vote of all ayes. All bills
were given to the Trustees for review and approval. Also presented to board members was the
request to process filing/paying of the monthly IRS form
941electronically. All board members
were agreeable to this – no vote taken.
Rick motioned to approve all bills.
Motion seconded by Suzanne and carried with all ayes. Discussion held on whether to continue
renting a mosquito sprayer each year or purchase the machine used this summer
for $4,475.00 with 80% of the rental expense being applied to the purchase
price. Greg motioned to approve the
purchase of the machine. Motion seconded
by Rick and carried with all ayes. Also
discussed early payment of the annual IMRF contribution, by doing so would
allow a 2% savings. Tom motioned to
approve an early payment of the full amount to attain savings. Motion seconded by Rick. Motion carried with all ayes.
Street
Department:
Bob reported having removed the heaved portion of the sidewalk in front of Mrs.
Ballinger’s and will fill in with CA6 rock.
Bob inquired as to removing all other heaved sidewalk areas. Jerry stated that if these areas posed a
hazard then to go ahead and remove, otherwise wait to remove when a review
committee is formed in the spring. Bob
stated that he will be sweeping and cleaning the streets after all the leaves
have fallen.
Water/Sewer
Department: Nothing to report. All is going well.
Police
Department: No other news other than
that noted in Chief Barnes written report.
Animal Report: None.
Treasurer’s
Report: Dona motioned to approve the Treasurer’s
report and was seconded by Suzanne. It
carried with all ayes.
Old Business:
R. Nothing to report.
S. Received word that the funds from the EPA grant should be approximately $36,000. Jerry has contacted the demolition company that cleaned up the Mason City Hotel which has viewed the sites to be cleaned up. Jerry is also to get a list of contractors from the EPA. Once a list is received then a letter will be sent to them requesting a sealed bid with an award date. Greg, Rick and Suzanne have volunteered to be on a committee to handle this.
T. There is no state statute that requires Bob to be bonded, who is currently bonded. Motioned made by Tom to know longer provide bond insurance on Bob was made. Greg seconded the motion. Motion carried with all ayes.
U. Pursuant to the EPA representative, any review/action regarding the odor at the Boyer residence is on hold until spring.
New Business:
R. Officer Dave Coulter has
held the D.A.R.E. program in our local school.
Motion was made to pay Officer Coulter $250 for doing so. Motion to approve made by Charlene and
seconded by Rick. Motion carried with
all ayes.
S. Bob brought to the board’s
attention that with the recent rains the garage roof is leaking
everywhere. Suzanne, Greg, Tom and Bob
are members of the committee to review the cost of repairing vs. replacement.
T. Greg informed the board that
he is reviewing software updates and will present cost information at the next
meeting.
Comments/Suggestions:
· The Illini Central School Special Education Department is asking for donations to use in their rewards program for their students. Dona motioned to provide a $50 Savings Bond. Motion seconded by Suzanne. Motion carried with all ayes.
· Dean and Sandy Pottorf asked if they could be given a price break on the water used through their sprinkler system due to the recent price increase. Jerry stated that since this year’s watering season was over that this is an issue that will be reviewed next spring.
· Ron Gunthie commented on several stop signs that were faded and should be replaced. This issue will be reviewed.
No executive session was held.
Motion made at
The next regular monthly meeting is scheduled for
Cathy J. Nunn – Village Clerk
Regular
Meeting –
The regular meeting of the Easton Board of Directors
was held
Absent was Dona Hudgins.
Public present were Jim Kluckman
and Ron Gunthie.
Minutes of the regular meeting held September 13th
and special meeting held September 20th were read. Motion made to approve the regular meeting
minutes. Rick made a motion to approve
the minutes. Charlene seconded the
motion. The motion carried with a voice
vote of all ayes. Greg made a motion to
approve minutes of the special meeting.
Motion seconded by Suzanne and carried with all ayes. All bills were given to the Trustees for
review and approval. Rick motioned to
approve all bills. Motion seconded by
Suzanne and carried with all ayes.
Street
Department:
As of the special meeting held
Water/Sewer
Department: New rate increase was
reflected on the recent billing. Bob has
received a few calls on the increase. Bob
stated that a review of the hook up fees for water and sewer on new users
should be considered.
Police
Department: No other news other than
that noted in Chief Barnes written report.
Animal Report: Three cats have been taken to the pound. Jerry stated that if there is a stray dog and
a resident should catch and detain it, Donald Osborn could be called and he
will pick up and take to the pound.
Treasurer’s
Report: Charlene motioned to approve the Treasurer’s
report and was seconded by Suzanne. It
carried with all ayes.
Old Business:
V.
Board members would like to consider the opportunity
for the
W. Representatives from the EPA were here 2 weeks ago to review the cleanup sites. They are to be contacting the City by end of month to give a more accurate amount of funds available. Also waiting for an approximate cost of demolition and load cost from Jerry Nelson. Jerry believes the total cost of the removal and cleanup of both the Old Mill and Les’s Place will be $15,000 or less.
X. Bond Insurance coverage for Jerry, Bob and Kate is to be at $10,000 and Judy’s at $200,000. Coverage will be updated with IMLRM by end of month.
Y. All board members agreed that tree stumps should be removed if a tree is on city property and is removed.
Z. The ETC has offered to donate $125 towards the purchase of a bicycle rack. Jerry is still checking on prices.
New Business:
U. Discussion held regarding
the stench emitting from behind the Boyer residence. Jerry will contact the EPA to make an
appointment for a representative to visit the residence with Chief Barnes
accompanying them.
V. Motion to set Halloween
hours for Sunday from
Comments/Suggestions – none made.
No executive session was held.
Voted to continue meeting. Motion made at
The next regular monthly meeting is scheduled for
Cathy J. Nunn – Village Clerk
Special
Meeting –
A special meeting of the Easton Board of Directors
was held
Absent: Tom
Lowers
1.
Received bids from recent Letting on the resealing of all of
IRC: $1.68 / gallon of oil
$29.94/ton
for chips and hauling
Total
= $8,083.35
Cullinan: $1.43
/ gallon of oil
$31.95/ton
for chips and hauling
Total
= $7,659.57
Bob recommended not accepting bid due to cooler temperatures, to wait until next year and possibly have more streets done at the same time. Rick motioned to wait until next year and re-let the bids next spring. Charlene seconded the motion. Voice vote taken as follows: Charlene = yes, Rick = yes, Greg = yes and Suzanne = yes. Motion carried.
2.
Construction of the new
3.
Discussion held to consider purchase of a used backhoe/loader at an
approximate price of $10-12,000.00. The
unit is currently located in
At 7:58 p.m. motion made to adjourn meeting. Motion to adjourn made by Rick and was seconded by Greg. Motion approved with all ayes.
The next regular meeting is scheduled for
Cathy J. Nunn – Village Clerk
Regular
Meeting –
The regular meeting of the Easton Board of Directors
was held
Absent was Tom Lowers.
Public present were Jim Kluckman,
Rich Henninger, Aaron Wilcoxson,
Rob Leinweber, Bob Ballinger and Ron Gunthie.
Minutes of the regular meeting held on August 2nd
were read. Motion made to approve the
minutes. Dona made a motion to approve
the minutes. Greg seconded the motion. The motion carried with a voice vote of all ayes.
All bills were given to the Trustees for review and approval. Noted pending bill from
Street
Department:
Areas on/near Nelda Freeman’s,
Water/Sewer
Department: Bob will be sending lead and
copper samples. This sampling is
currently on a 3-year notification requirement.
Have received a $2,000 refund on EPA fees due to
recent legislative changes.
Police
Department: As noted in Chief Barnes written report.
Officer Snider most likely will not be available to work until later
this year due to teaching responsibilities.
Chief Barnes discussed with Attorney Lindner about changing the
Ordinance for fines to add court costs payable by person being fined.
Animal Report: Reports of Marshal’s having loose dogs at the
park and in the neighborhood.
Treasurer’s
Report: Charlene motioned to approve the Treasurer’s
report and was seconded by Suzanne. It
carried with all ayes.
Old Business:
A. Nothing new to discuss on the Public Housing issue.
B. $30,000.00 is available to the Village from the EPA to cover trucking and landfill costs to clean up and fill in the hole where the Old Mill stood and the removal of the vacant tavern building (formerly known as Les’s Place). Should receive funds by November 2004. Old Mill property did not sell at tax sale, therefore, getting title to the property should be without incident. The old tavern property shall be a bit more complicated and may incur expenses of approximately $1,000.00 to cover attorney and ad fees.
C. Jerry and several board members met with Mike Atchinson of Illinois Municipal League Risk Management to review insurance coverage. They were able to cut replacement costs almost in half, which should provide a substantial savings on the next premium renewal date.
New Business:
A. Have received sealed bids
from Mike Richardson, Richardson Tree Service (Kilbourne)
and B & W Tree Service (Tremont) for removal of 3 trees and 2 limbs on city
property. Bids were as such: Mike Richardson = $1700.00, Richardson Tree
Service = $1375.00 and B & W Tree Service = $850.00. Motion made to approve lowest bid, which was
provided by B & W Tree Service.
Charlene made the motion to approve and was seconded by Dona. Motion approved with all ayes.
B. Jerry attended a
bio-terrorism meeting held by Mason County Health Dept and ESDA. A list of village residents that would need
assistance is to be put together in the event of a terrorist act.
C. 1) The Harris house was
being sold contract for deed. Once
property has been deeded back to the owner, John Belamy,
the property must be cleaned up.
2) Dick Williams has stated
that his mother, Kathryn, has agreed to sell the property. Asking price is unknown.
D. Levy and Assessment of Taxes
Ordinance No. 388 for the fiscal year beginning May 1, 2004 and ending April
30, 2005, which provides a maximum tax rate of 5% was reviewed and a motion was
made to approve said Ordinance No. 388.
Greg motioned to approve and was seconded by Dona. Voice vote was taken as follows: Charlene Fangmeier – yes, Dona Hudgins – yes, Rick Gray – yes, Suzanne Lowers – yes, and
E. As the pickup and drop-off
point for school students is no longer at the Post Office and is now the
Village Hall, would like to review cost of purchasing a bike rack for the
student’s bikes. Jerry to get cost
figures and present at next meeting.
F. Discussion held and approval
noted in voting on bills for the copy machine.
Comments/Suggestions:
· Jerry stated that Mick Tomlin had possession of a map of the drainage district and had it matted and framed. Mr. Tomlin offered to have it displayed in the Village Hall which all board members appreciated and accepted Mr. Tomlin’s offer as a loan until he wished to have it returned to him.
· Resident Gunthie inquired of any ordinance requiring removal of garbage cans from city property within a certain timeframe after garbage has been picked up. No known ordinance for such a request.
· Resident Leinweber noted that no action had been taken on his original request made in April on the ATV activity and noise. Chief Barnes indicated that the matter has been given to the States Attorney’s office and believed that due to the volume of cases being handled that other matters were probably placed as a priority over this issue. Resident Leinweber thus stated that he will continue pursuing a resolution to this matter by contacting the States Attorney’s office and an attorney.
·
Resident Wilcoxson
asked if anything could be done with a ‘soft spot’ on
·
Resident Wilcoxson
also inquired as to the placement of trees in the city boulevard area on
· Resident Devore asked if the sidewalk in front of his home could be replaced due to being heaved up by tree roots. To review and discuss at the next meeting.
No executive session was held.
Motion made at
The next regular monthly meeting is scheduled for